5 Tips For Arranging Your Wedding Floorplan | Allseated

1. Utilize Allseated Event Floorplan Software

Allseated has transformed the wedding and event industry from paper-and-pencil to an all-digital approach to planning. Do away with using Excel spreadsheets and create your wedding floorplan template using Allseated. Manage the event guest list within Allseated while having the ability to organize guests alphabetically or in groups, track RSVP’s, meal types, and keep notes while designing your wedding floorplan and seating chart all in one place.

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Most venues already have their floorplans within Allseated. In the event that you cannot locate the floorplan for your venue, it’s okay! If you can provide us with a floorplan marked with at least one accurate dimension, our team can scale and upload it into the platform. Allseated makes it easy to create the layout (to-scale!) for your wedding floorplan template. Work collaboratively on designing the wedding floorplan by exploring Allseated’s extensive furniture library. Choose from a wide variety of tables, shapes, sizes and styles to meet the needs for the wedding floorplan.

There are many features available when designing wedding floorplans online using Allseated virtual event design software.

For example, Allseated floorplan wedding design tools allows you to:

  • Select your tables, chairs, objects, and furniture
  • Customize spacing
  • Join tables and/or knock off chairs
  • Include spacing for dance floors and entertainment areas
  • Mark exits within the layout
  • List any planning details and/or notes directly within the floorplan
  • Save favorite objects and templates for future layouts
  • Create custom groups and save to favorites
  • Upload files (including JPG, PNG, PDF) to floorplan

Each piece of furniture and tabletop item in Allseated is designed to scale with the exact listed dimensions. Using Allseated to arrange the wedding floorplan will take the guesswork out of wondering if everything will actually fit in the space on the day of the wedding. Aside from positioning your tables and furniture within the wedding floorplan, you can also customize the spacing between tables as well as the number of chairs around each table. Include table numbers and mark the areas for the dance floor, band area, and other features as well including bars, buffet tables, food stations, exit areas and additional entertainment.

2D/3D floorplan viewing 

Using Allseated to create your wedding floorplan gives you access to both floorplans both 2D and 3D floorplan viewing. Allseated’s 3D view can be set to “Bird’s Eye View” which allows you to see your wedding floorplan template from above. Alternatively, you can walk through the space in 3D view 1st Person View which will feel as though you are actually moving through your event. Taking a virtual walkthrough of your wedding floorplan in 3D will help to ensure that you’re 100% satisfied with the layout before the day of your event. Once you have created your wedding floorplan and guests have RSVP’d, you can begin to seat guests within the layout. As the guest list links directly to the seating section within your event, it’s simple and efficient to seat guests at the tables within the wedding floorplan.

2. Treat your wedding floorplan like a jigsaw puzzle.

A wedding floorplan is really quite similar to a jigsaw puzzle. You just need a place to start and then things start to fall into place! While some may be overwhelmed by the process of creating a wedding floorplan, so long as you go into the task focused and organized with a starting point, designing the floorplan will be simple. To start creating the wedding floorplan, one suggestion is to begin with where the wedding couple will be seated. Once you determine that location within the wedding floorplan template, you can begin to build out the rest of your wedding floorplan. Give the groom’s family a section of tables within the wedding floorplan and the bride’s family another area in the layout. Position friends and colleagues at specific tables, and the bridal party near the location where the wedding couple is seated. As you design the wedding floorplan, it will seem to come together, just like a puzzle!

Allseated Vision

3. Be strategic when placing your guests according to the wedding floorplan layout.

You will want to be strategic about the specific placement of guests within the wedding floorplan. For example, when creating the wedding floorplan, be sure to make spaces for the dance floor and entertainment. Take into consideration the placement of the DJ/band within the floorplan. It’s always best to seat your younger guests near the band in the layout. They won’t mind the noise as much as your older guests. If you know that you have undesirable tables located in your wedding floorplan, place the younger guests at those tables as well. They will most likely be on the dance floor and not sitting as much as your older guests. The perimeter of the dance floor is great for people watching. This is where you want to seat your older guests! When the party is alive and the dance floor jamming, you want the guests who will be seated most of the night to still feel a part of the action.

4. A dozen round tables with assigned numbers isn’t the only way to seat your guests in the wedding floorplan.

While round tables are always a great, classic option for a wedding floorplan, you may wish to get creative with seating styles! First, check with your venue to determine the table options available to you. You may also wish to consider a rental company for specific tables of interest should your venue not offer them for your floorplan. There are many seating style ideas to consider for your wedding floorplan template. Consider vignette seating which mixes different types of tables to create a variety of unique “vignettes” in different parts of your wedding floorplan. Go family style in your layout to create a warm and memorable atmosphere. Replicate the vibe of a chic urban hotspot with lounge-style seating or forego assigned seating altogether and create a cocktail party atmosphere with high tables and stools within your wedding floorplan template. There are so many options when it comes to seating styles for your wedding floorplan!

Photo Credit: Natural Expressions NY

5. Mix your families and friends throughout your wedding floorplan!

Although we said earlier that giving both sides of the wedding couple’s families specific tables within the wedding floorplan, you may wish to mix things up! Give some thought to blending your families and friends through the seating chart within the wedding floorplan template so that they have more of an opportunity to get to know each other. For example, you may wish to consider a “cousins table” which will combine the cousins from both families. Also, why not mix up your groups of friends and put all of the singles together for a good time! There’s no right or wrong way to create a wedding floorplan. Do what feels best for you and the people close to you who are invited to share in your special day!

Allseated Vision

Showcase your venue in Allseated's life-like, immersive, virtual reality technology which truly brings your property to life. Our VR uses 360 diagramming and is a genuine virtual reality tool that is able to bring venues the biggest ROI in the history of event technology!

Seeing is Believing!

The first to be seen in our industry for professionals.
Give your clients a gift they will never forget! Allseated now offers the experience of creating a Virtual Reality (VR) “look around” of a 3D designed floorplan. The VR offer will include a pair of goggles that hold a mobile phone so that you can view your floorplans anywhere and anytime. Download the Allseated mobile app now: iOS or Android.

Designer Tool

Allseated's 3D Designer Tool is a Scaled Table & Buffet Builder. It shows you exactly what can fit on a tabletop, so there is no more guesswork around how the tabletop layout will look on the day of your event. Choose from a library of items including tableware, silverware, glassware, buffet pieces, center pieces, and linens.

Create Awesome Floorplans in Minutes!

Build your floorplans in minutes using a few simple tools. Join tables, knock off chairs and save templates for future events. Get access to thousands of scaled floorplans already in our library and watch our 3D viewing bring it all to life - it's spectacular!