How virtual tours provide event venue solutions | Allseated

Allseated VISION+ allows venues to virtually showcase event spaces and book new business remotely without the need for onsite meetings with clients. 

Allseated is the technology leader for the events industry. With one in every 10 events in the US running on the Allseated event planning platform,  we have built from the ground up a truly unique virtual experience for venues.

Allseated VISION+ is a powerful virtual reality technology that takes an event venue’s 3D model to the next level with an immersive VR experience, letting people virtually step inside to explore the venue from anywhere in the world. It’s truly the ultimate remote selling tool, allowing clients to visit an event venue space from their home with access across every digital platform.  With Allseated VISION+ for venues, sales and ROI happen instantly. 

Visualizing an event is one of the trickiest tasks in the sales process. By virtually showcasing a venue’s event space to clients anywhere in the world, Allseated VISION+ helps venues to close new business and plan events without the need for onsite meetings. 

There are many incredible features and benefits to using Allseated VISION+ for venue virtual tours. Use your floorplan templates to pull up layout examples in seconds. Add proposed layouts to sales proposals to edge out the competition. Give clients the option to tour your event spaces from your website. With smart floorplans, easily choose which area of the event space you want the event to occur. 

Collaborate using Allseated Connect, the virtual meeting platform that brings the entire event team together, in order to finalize details within the event space and layout. Allow your clients to experience and feel their event before the big day. 

Venues using Allseated VISION+ can offer virtual tours of event spaces. These virtual tours will virtually showcase a venue’s event space(s) in a photorealistic RealView across multiple platforms, including desktop, tablet, and mobile. These virtual tour options provide enhanced interactive visualization for client experience and the ability to close more business by virtually transporting clients to their event space no matter where they are in the world.

Benefits of Allseated VISION+ For Venues

Offer Virtual Venue and Event Space Tours

Venues using Allseated VISION+ can offer clients a fully immersive 360-degree experience of a venue’s event space. Venues are scanned and modeled in 3D to create a photorealistic realview of the venue spaces. This allows prospective clients to virtually tour a venue and its event spaces, view life-like table layouts and furniture arrangements, getting a real feel for the venue without being there in person to make decisions. This virtual capability also allows venues to show clients proposed layouts with the ability to make changes in real-time.

Engage Clients Remotely

Having the ability to engage clients remotely is very important. With virtual capabilities, venues can:

  • Allow customers to engage with different layouts virtually on the website via widget
  • Drive more traffic and increase conversions
  • Provide interactive tours to book events from anywhere in the world. No need for onsite or in-person meetings to book new business!

 

Website Widget

The widget helps to drive more traffic to a venue’s event spaces, providing an interactive and informative tool for clients, opening the door to more business, and the ability to sell their venue and book more events remotely. It’s more important than ever to have options for virtually booking events and working with clients without meeting in person. Using Allseated makes it easy.

Shareable Link to Floorplan

With a shareable link to the event floorplan which is easily generated, showcase layouts as part of the sales proposal. This helps prospective clients envision their event at a venue while giving a venue edge over the competition. Clients can view the event layout virtually and move around the room without the ability to make any changes.

Allseated CONNECT

As part of the Allseated VISION+, the Allseated CONNECT is the first virtual meeting platform to bring the entire event team together for interactive tours. Using Allseated’s virtual meeting platform eliminates the need for onsite inspections and meetings, giving you the freedom to plan events virtually from wherever you are in the world.

The Allseated CONNECT allows vendor teams (and clients) to virtually meet within the event space to explore the layout with access via a tablet, laptop, desktop, or VR headset.  It’s simple and efficient to collaborate with prospects and clients inside a virtual venue space to speak, share screens, and work on the event floorplan in both 2D and 3D.

CONNECT Video Conferencing will allow you to invite others into a floorplan (like a “Zoom” call) and hold your meetings virtually inside the layout. You will also be able to design the layout and make changes in real-time during the video conference with your clients.

This powerful video conferencing tool will give you the opportunity to offer virtual tours, address remote inquiries, book and plan events remotely.

Here are some of the benefits of the virtual event meeting platform provided by Allseated CONNECT:

  • Train event staff remotely
  • Enhanced communication
  • Video Conferencing
  • Virtual On-site inspections
  • Remote event sales
  • Operational efficiency
  • Event Floorplan collaboration
  • Visual Communication 

Allseated Technology Luncheon at Rainbow Room 

Allseated’s New York Technology Luncheon was held at the Rainbow Room (an iconic New York venue which uses Allseaed Vision for virtual venue tours)  to showcase event technology innovations and introduce Allseated’s latest product, the Allseated CONNECT.

 

Venues using Allseated VISION+ also have access to Allseated OPS which provides the collaborative floorplan design tools to design floorplans to-scale for events. Allseated OPs also includes guest list management, seating charts, physical distancing tool for floorplans, timeline tools, designer tools, day-of mobile app, ability to generate reports, and more!

Close More Business Remotely

The use of Allseated VISION+ and event planning software will help event professionals to close more business virtually and reach new markets without having to meet in person. As forward thinkers using intuitive technology, the ability to work with vendor teams and clients virtually opens up opportunities and increases sales quicker and more often than ever before.

With enhanced visualization and features that allow you to stand out from the competition, event pros can create layouts and suggest floorplans to clients during the design and planning stages. This added benefit can sell a client an idea through the enhanced visualization available to them when collaborating within Allseated.

The Conrad New York Downtown was in fact one of the very first venues to use Allseated Vision. The technology was launched during Allseated’s Technology Power Luncheon hosted at the Conrad New York hotel during a private luncheon which featured the launch of Allseated’s innovative technology with guest speakers Harriette Rose-Katz and Arthur Backal on the topic of The Changing Digital Climate of Our Working Environment.

 

Making the Move to Allseated

Prior to implementing Allseated, The Lowry Hotel’s team felt the typical frustrations of lacking the digital planning tools necessary to inject seamless efficiency into their work and effectively collaborate during the planning process. This often led to confusion and challenges, slowing down their decision-making. Using Allseated has given them the effortless ability to work collaboratively with their vendor teams and clients, with all information organized in one designated place and easily accessible 24/7 from anywhere.

The team also lacked the ability to provide virtual representations of room layouts to showcase the huge range of versatile spaces for every type of event. The enhanced visualization provided by Allseated’s technology allows The Lowry’s team to transport clients virtually to the hotel for walkthroughs of its event spaces to view floorplan layouts remotely as if they were there in person.

Virtual walkthroughs have eliminated the need to spend time and money for onsite visits,  simplifying and speeding up the planning process. The Lowry Hotel is now able to close deals faster and remotely, from anywhere.

Being the first venue and hotel in the UK to embrace Allseated Vision has been a fantastic selling point and incredibly advantageous for The Lowry’s team amongst major competitors as they are able to virtually showcase their event spaces at global Tradeshows, client meetings, and off-site visits. The impact is remarkable; a 10% increase in conversion rates based upon three months of using Allseated, proving it as a valuable tool for rapid return on investment. 

The Lowry saves considerable time by using Allseated’s floorplan and virtual tools. Event floorplans at The Lowry can be viewed in 2D and photorealistic 3D with virtual walkthrough capabilities which allows event floorplans to come to life to-scale in full-color splendor – right down to the iconic elements like arched windows, columns, balconies, molding details, railings, chandeliers, lighting sconces, flooring and more.

The Lowry’s event spaces are also available virtually via their website widget powered by Allseated. The website widget allows prospective clients the ability to tour The Lowry’s property from anywhere in the world. 

In addition to having event space renderings available in photorealistic view on the hotel website, the Lowry’s team also gives its clients access to their event within Allseated so that they can work collaboratively throughout the process. This allows clients to preview floorplans, upload their guest list, arrange seating, and much more.

Using Allseated also guarantees that the event floorplans are to-scale. On the day of an event, it is a seamless setup, leaving clients happy and the whole experience is positive. 

By adopting Allseated, The Lowry Hotel has an easy-to-use and precise floorplan, furniture inventory, and collaborative platform at their fingertips – giving their respective teams the tools needed to focus more on generating new business and to deliver exquisite events.  As said by The Lowry Hotel GM Adrian Ellis, “Being the first venue and hotel in the UK to use Allseated’s digital platform has been a fantastic selling point and additional bonus for us to virtually showcase our Event Spaces at Tradeshows, Client Meetings, and off-site opportunities, and as a result have significantly aided our inquiry levels and conversion rates.”

Presidio During COVID-19 Pandemic

We spoke with the event team at The Presidio to learn how using Allseated has assisted in planning events and booking new business during the COVID-19 Pandemic.

During the pandemic, we have had to revise our sales process. Normally we would have people come onsite first to tour the venue and then follow up with virtual tour options. Since March, we have had to limit the number of people coming onsite so Using Allseated Vision for the 360 experience has become the first step in connecting with prospective clients. It’s working really well for us as we are able to showcase three of our event spaces and areas without having people come onsite for tours. 

 It also helps us to qualify leads before they come onsite because they already have a great idea of what the space looks like and how it is set up. People are so much more open today to the 360 experience and it’s been really effective during this time. We have had Allseated Vision for almost two years, but have never used it as much as we do right now! It’s been super helpful during the production process as well, allowing us to work with clients on upcoming events. We are able to show various templates and layouts during this time to keep business going and interact with booked clients. 

Rapid ROI

Recognizing not everyone can take the time or afford to visit every venue under consideration before making a decision and contracting, Terminus 330 added Allseated’s virtual visualization capabilities to its marketing mix – which has paid off exponentially.

In the first year with Allseated, Terminus 330:

  • Booked 5 no-tour events, representing nearly $50K in revenue
  • Streamlined communications and set-up time to yield $22K in operational savings
  • Drove a rapid 9X ROI on the platform’s annual subscription and VR setup investment!

Pear Tree Estate’s experience with Allseated during Pandemic

Allseated gave us a platform to feel hopeful during the pandemic as we had a way to keep a connection with clients and continue their interest.  We didn’t know how long until we would be able to see people again in person so it was really nice to have an option to show our event space during the time while being closed. Allseated Vision and the tools kept us going. We were able to send virtual floorplans and interact with clients through virtual tours when we couldn’t get them into the venue.

We kept thinking about how thankful we are to have invested in Allseated Vision last year. Once the pandemic hit, we said, “Ok, well we have the tools, let’s use it! Rather than have to worry about how we would continue to try to do business virtually, we were already prepared.”

Favorite Part of Allseated

We love that Pear Tree Estate comes to life through the click of a button. In one click, a simple to understand 2D floorplan becomes a beautiful 3D floorplan in our venue. There is no imagination required. It’s picture-perfect

As a company, we aim to make the planning process as stress-free as possible.  It’s important for us to be able to make changes quickly and easily. Allseated allows us to make hundreds of changes throughout the planning process.

 

Boston Park Plaza 

We spoke with Christopher J. Shimkus, Director of Catering and Events at Boston Park Plaza about how using Allseated Vision during the COVID-19 pandemic has assisted the venue with booking new business and operations.

“Using Allseated Vision during the COVID-19 pandemic has given us the opportunity to showcase our event spaces while unable to offer onsite tours. It is always standard practice for me to share the virtual tour links in all email replies to inquiries and in proposals – it’s such a valuable tool! Over the last few months with everything shut down and travel restrictions in place, however, using Allseated has never been more critical as we have been able to offer prospective clients virtual tours and also provide them with shareable links to proposed layouts which definitely helped us edge out the competition and close new business without meeting in person.”

 

Mandarin Oriental New York

We spoke with the team from the Mandarin Oriental, New York to get a glimpse inside their thoughts and experiences so far with using Allseated Vision.

“Allseated’s virtual reality technology has become an amazing selling tool for the Mandarin Oriental, New York team. When sending proposals, we can now include realistic 3D floorplans showing our clients exactly what their event would look like in our event space. Also, for days that we cannot show the space or for clients that are not based in the New York area, we are able to provide a virtual tour of our event space via our website widget, Clients love having the ability to tour our event space with 360 degree view from the comfort and convenience of their own location, be it home or office.

As a unique New York event space (because of the view), the use of Allseated’s Virtual Reality technology allows clients to tour our venue and receive a real feel for the view and what it looks like out the window of each part of the ballroom. This helps us to really showcase the best features of our venue space in a way that no other floorplan program can allow us to do.

The feedback we have received from clients has been great so far. Clients love being able to virtually walk through our event space while also having the opportunity to see it in a first-person view giving them a feel for what their event would look like in our ballroom.

Most wedding venues New York are not using such a progressive and technologically advanced tool so it really sets us apart from our competition. We have really seen an increase in client response since we started using the VR!”

EXVO Ready

Venues using Allseated VISION+ are also exVo ready which means hybrid events and virtual extensions to live events are now easy and possible. 

Learn more about EXVO here.

FAQ

Designer Tool

Allseated's 3D Designer Tool is a Scaled Table & Buffet Builder. It shows you exactly what can fit on a tabletop, so there is no more guesswork around how the tabletop layout will look on the day of your event. Choose from a library of items including tableware, silverware, glassware, buffet pieces, center pieces, and linens.

Create Awesome Floorplans in Minutes!

Build your floorplans in minutes using a few simple tools. Join tables, knock off chairs and save templates for future events. Get access to thousands of scaled floorplans already in our library and watch our 3D viewing bring it all to life - it's spectacular!

Collaborate With Ease!

How amazing to share the details of your event with your entire team! No more PDF’s means no more mixing up versions. For the first time, you can have everything available in one place, all updated in real-time.