9 Ways Allseated Makes Venue Planning Easier | Allseated

From the small event venues to the large event venues, forward-thinking venues that embrace new ideas, new ways to work, and look to stay ahead of the trend curve will find they are well positioned to take advantage of whatever the future may bring.

Allseated is the world’s most innovative event planning platform which caters to the needs of event professionals looking to digitize and streamline processes while working with their vendor teams and clients to create memorable events.

Allseated’s venue layout software provides event professionals with digital organization, operation efficiency, and collaborative tools to best achieve their planning goals while saving time throughout the process.

Allseated’s venue layout software makes venue planning easier and more efficient than ever before.

Learn the 9 ways Allseated makes venue planning easier below.

1. Added value for clients

Clients today are looking for added value when working with venues. One way to provide added value is through the use of Allseated’s venue layout software which includes a state of the art guest list tool.

Give clients the ability to create and manage their event guest list, track RSVP’s, keep notes, and store meal type information. Having access to manage the guest list within an event increases organization and operational efficiency while also providing an easy way to create the event seating chart.

Allseated adds value by increasing the level of organization and planning for an event, helping to keep everyone involved on task. With everything stored in one place, the planning process can be seamless while providing efficiency and time saving tools in the process.

With date updated in real time, Allseated makes it easy for venues to attend to every detail for an event with their clients without getting sidetracked or confused. An event’s guest list, floorplans, seating arrangements and timelines can all include as many details as needed in order to plan and execute a successful event. Reports can be generated to provide full furniture inventory lists, guest information and guest counts, important notes and seating information.

2. Improved accuracy with floorplans to-scale

When using Allseated to create a venue layout for a wedding or event, it is very easy to customize your details and include what is needed to design the floorplan. Here are some of the features you can take advantage of:

Using our to-scale venue floorplan creator tools, Allseated removes all of the uncertainty that often surrounds designing floorplans. Our venue floorplan creator tools make it really easy and efficient to place tables and other furniture directly in the venue layout design for the floorplan.

All floorplans designed within Allseated are to-scale, improving accuracy and ease of set up. It’s worth noting that floorplans for outdoor party venues are designed to-scale for the layouts as well!

When using Allseated to create a venue layout for a wedding or event, it is very easy to customize your details and include what is needed to design the floorplan.

  • Select your tables, chairs, objects, and furniture
  • Customize spacing
  • Join tables and/or knock off chairs
  • Include spacing for dance floors and entertainment areas
  • Mark exits within the layout
  • List any planning details and/or notes directly within the floorplan
  • Save favorite objects and templates for future layouts

At any time during the floorplan venue design process, switch from 2D viewing to 3D viewing to take a virtual walkthrough of the venue layout design created. The 3D viewing has various options. Choose Bird’s Eye viewing to see the floorplan from an above view. Alternatively, walk through the 3D layout in 1st Person View as if you were literally walking through the floorplan.

3. Enhanced visualization

Allseated’s 3D viewing and virtual reality capabilities provide enhanced visualization of the floorplan and venue layout design like never before possible. Venues have long known that providing floorplans with different room set-ups as well as specific placement for tables, chairs, and even extras like buffet tables or entertainment help planners and organizers visualize their specific event. Due to the rising use of technology for planning events, flat, 2D floorplans alone no longer provide enough detail or visual interest. A wide range of floorplan views are now expected. Using Allseated’s 3D viewing as Allseated’s Virtual Reality truly makes it feel as if you’re actually immersed in an event space.

Everyone wants a seamless event set up and execution, right? With enhanced visualization through 3D floorplan viewing options, you are best equipped to design your floorplan layout accurately, leaving less room for error on the day of the event.

4. Virtual Reality Capabilities

Virtual reality provides enhanced visualization, immersing all involved on the event into the floorplan. This allows everyone involved to virtually tour the future event layout as if they were literally there, in the event space!

Allseated VR which offers seamless, photorealistic 3D renderings. Easily take a virtual walkthrough of a venue design from anywhere in the world!

With Allseated’s Virtual Reality goggles, it’s easy to virtually tour a 3D designed floorplan. Learn more about Allseated’s Virtual Reality in this video link and follow these three steps for getting started with Virtual Reality here!

If a venue is equipped with Allseated VR, visitors can virtually tour a floorplan layout using either the venue’s website widget or a VR headset. This allows clients and prospects to preview layouts and custom sets ups in a photorealistic immersion.

When a venue is able to showcase their event space virtually, they are opening up their market to new heights.

With web-integrated widget or virtual reality headset, virtually tour a venue’s floorplans and layouts from the comfort and convenience of wherever you are to get a real feel for the event space to determine what a layout will look and feel like on the actual day of the event. Visitors can tour a venue in 360 degrees, preview their tables and furniture, and even view a custom setup in virtual reality to achieve photorealistic immersion into your venue months before their event takes place.

With the help of virtual reality, anyone can be virtually transported to a venue to walk through an event space and see how particular floorplans, staging and decor options look – eliminating the time and money needed for multiple site visits and travel and helping to simplify and speed up the planning process.

5. Designer Tools

Allseated’s designer tools provide enhanced visualization in building tabletop and buffet displays to-scale within your wedding seating chart and floorplans. The designer tools are designed to-scale so you can see exactly what you can fit on the tabletops. No more guesswork! The options include place settings, flowers, centerpieces, linens, and buffet pieces, with many more objects to come.

The designer tools enhance visualization and accuracy, making the process of collaborating with vendors and clients on tabletop displays much more efficient.

6. Eliminate need for on-site inspections and walkthroughs

Through the use of Allseated’s 3D viewing and virtual reality technology, the need for in-person walkthroughs and on-site inspections are not necessary. This saves venues and their clients time, making the planning process much easier and efficient.

With the help of virtual reality, anyone can be virtually transported to a venue to walk through an event space and see how particular floorplans, staging and decor options look – eliminating the time and money needed for multiple site visits and travel and helping to simplify and speed up the planning process.

The collaborative nature of Allseated combined with virtual walkthroughs plays a HUGE role in the planning of events, especially destination weddings and other destination events. Walkthroughs and site inspections can now be done from anywhere in the world.

7. Close more business

When a venue is able to showcase their event space virtually, they are opening up their market to new business.

Since prospects can virtually tour venues which feature a web-integrated widget on their website (or by using virtual reality headset) they are able to tour the space from the comfort and convenience of wherever they are in the world. This virtual experience opens up the destination market as well as the market to clients who may not be able to come in for a meeting. Visitors can tour a venue in 360 degrees, preview their tables and furniture, and even view a custom setup in virtual reality. Decisions can be made on the post to book the event without having to actually be at the venue in order to make the decision.

8. Collaboration

Collaborate in real time with clients and vendors. Work together on the guest list, floorplans, seating and timelines. Go over floorplan layouts and seating details with the ability to do virtual walkthroughs in 3D without having to actually be at the venue.

9. Ease of set up

The combination of to-scale floorplans, accurate and informative details listed in guest list and generated in the reports, collaboration, and virtual walkthroughs throughout the process creates a seamless day of event set up environment!

Allseated Vision

Showcase your venue in Allseated's life-like, immersive, virtual reality technology which truly brings your property to life. Our VR uses 360 diagramming and is a genuine virtual reality tool that is able to bring venues the biggest ROI in the history of event technology!

Seeing is Believing!

The first to be seen in our industry for professionals.
Give your clients a gift they will never forget! Allseated now offers the experience of creating a Virtual Reality (VR) “look around” of a 3D designed floorplan. The VR offer will include a pair of goggles that hold a mobile phone so that you can view your floorplans anywhere and anytime. Download the Allseated mobile app now: iOS or Android.

Designer Tool

Allseated's 3D Designer Tool is a Scaled Table & Buffet Builder. It shows you exactly what can fit on a tabletop, so there is no more guesswork around how the tabletop layout will look on the day of your event. Choose from a library of items including tableware, silverware, glassware, buffet pieces, center pieces, and linens.

Create Awesome Floorplans in Minutes!

Build your floorplans in minutes using a few simple tools. Join tables, knock off chairs and save templates for future events. Get access to thousands of scaled floorplans already in our library and watch our 3D viewing bring it all to life - it's spectacular!

Collaborate With Ease!

How amazing to share the details of your event with your entire team! No more PDF’s means no more mixing up versions. For the first time, you can have everything available in one place, all updated in real-time.