There are many benefits for vendors in creating an event floorplan online. Using AllSeated to create an event floorplan online, vendors can stay organized and on top of event details while also having a collaborative environment to communicate with the rest of the vendor team involved on an event.
While in-person meetings and final walk-throughs still need to happen, having an event floorplan online allows all of the event professionals working the event to understand each vendor’s role and requirements ahead of time.
Each vendor is responsible for including their details and requirements in the event floorplan online.
Rental companies benefit when using an event floorplan online as it provides the opportunity to display where their rentals will be placed at the venue. A breakdown of the furniture pieces used along with a listing of tabletop items may be included as well. A rental company may also wish to take into account the entertainment company’s layout when designing their own layout for furniture so that the room is well set up for the event.
If there is an event planner on an event, they would benefit from using the event floorplan online to include things like ceremony details, escort card table placement (with notes listed in the floorplan on how the table will be set up), menu cards, and personal items such as champagne flutes, the cake cutting knife, favors or any other personal items that may be brought to the event.
The caterer or venue may be responsible for providing the tables and linens so they need to know the which table sizes to set up for the event. It’s beneficial for caterers then to see these details listed by the rest of the vendor team within the event floorplan online.
An event floorplan also assists the caterer when considering the overall flow of the room and placement of items such as the dance floor area, the cake table, and any additional tables required for the event. The caterer will take note of the details provided by each vendor as an overview for set up and execution of the event.
An entertainment company would benefit from using an event floorplan online to design staging layout, showing the dimensions for their needs during the event. The layout may also include the entertainment company’s lighting equipment, plasmas, photo stations or entertainment stations, sound, power needs, dance floor dimensions, DJ staging booth and facade and the staging plot for instrumentation layout.
While photographers are not often involved in the designing of a floorplan layout, access to a 2D or 3D event floorplan online will assist them in determining the best ways to manage their time and tasks in order to capture all elements of the event via photo and video.
Photographers will benefit from adding their needs to an event floorplan online so that it includes a reserved area for formal photos as well specific times during the event that they will need to take specific photographs.
By adding a photographer’s needs to an event floorplan online, the caterer and set up team will have the photographer’s photo spots ready when needed during the event.
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