Event vendors benefit from the digital event organization tools, operational efficiency, and collaborative features available when using event management software for event planning.
Here are 10 reasons event vendors love Allseated’s event management software for planning events:
Clients are always looking to find the added value in the vendors they hire for their events. One way to easily provide added value for clients is with Allseated’s event planning software. Using Allseated’s event planning software gives access to creating and managing an event guest list. This state of the art guest list management tool increases organization and operational efficiency while also providing an easy way to create a wedding seating chart.
Meeting and event planners can collaborate with their clients in Allseated with ability to create and manage their event guest list, track RSVP’s, keep notes, and store meal type information. Having access to manage the guest list within an event increases organization and operational efficiency while also providing an easy way to create the event or wedding seating chart.
Allseated table layout generator removes all of the uncertainty that often surrounds designing floorplans. The floorplan design features and seating chart maker tools make it really easy and efficient to place tables and other furniture directly in the layout.
Designing an event floorplan allows all of the event vendors working the event to understand the layout of the space, flow of the room, and each vendor’s role and requirements ahead of time.
Wedding and event vendors are able to each outline, design, and position their needs in the layout which will pave the way for a seamless set-up. Once all vendors have communicated their details within the floorplan, it’s simply and efficient to see how all of the pieces will come together on the day of the event.
Event vendors like using Allseated to create a floorplan layout because it is very easy to customize details and include what is needed to design the floorplan.
Allseated Physical Distance Tool
Allseated has launched a revolutionary new technology that enables the creation of social distance floorplans providing the Events Industry with a path to safely reopen as COVID-19 restrictions are eased. As seen on NBC News NOW, this physical distance tool for event floorplans allows planners, venues and other event stakeholders to plan event layouts incorporating new social-distancing guidelines, and dynamically ascertain new room capacities, ingress and egress, and foodservice protocols while ensuring the safety of event guests and staff as paramount.
With Allseated’s Physical Distancing Tool, you can:
The Physical Distance Tool was recently featured during a segment with NBC News NOW to discuss how Allseated’s event technology is assisting wedding venues, planners, and clients open back up and get back to planning events safely.
In addition to a vast standard object library (including a wide range of tables and chairs based upon the industry standards), Allseated also has several furniture rental partnerships. The furniture partnerships include the two largest national rental companies, AFR and CORT. This allows users to choose from a large selection of event furniture items when designing their event floorplans online. All event furniture renders beautifully in 3D.
It is possible to have custom items rendered and uploaded as a private collection in Allseated. The private collection option allows your vendor team and clients to work with your in-house inventory when designing floorplans using the Allseated events management platform for their events.
Allseated makes it easy for vendors to communicate their needs, especially within the floorplan.
Wedding and event vendors can enter their own details and requirements within the floorplan layout. The collaborative nature of Allseated allows for easy communication, keeping the entire vendor team up to date throughout the planning process and able to work together virtually in real time.
Here are some examples of how vendors can communicate their needs within the floorplan.
An entertainment company is able to include the design for their staging layout without the floorplan to show the dimensions for their needs during the event.
The entertainment company can mark areas for:
A rental company can detail how and where the rentals should be placed within the layout.
Rental items such followed may be included:
A rental company can also take into account the entertainment company’s layout when designing their own layout for furniture so that the room is well set up for the event.
Event Planners can use the floorplan and information from other vendors to their advantage to include their own details such as:
The caterer or venue may be responsible for providing the tables and linens so they need to know which table sizes to set up for the event. This is information they can gather from seeing the details listed by other vendors within the floorplan.
The caterer will take note of the details provided by each vendor as an overview for set up and execution of the event. The layout also assists the caterer when considering the overall flow of the room and placement of items such as:
Photographers are not often involved in designing an event’s floorplan. However, if photographers can gain access to a 2D or 3D floorplan of the event, they can then use the layout to better manage their time and tasks constructively in order to capture all of the elements via photo and video.
Photographers like to mark the floorplan with the area in which they may take formal photos and placement of selfie stations.
The future of Interactive presentation ideas for event planning is already here today through the use of virtual walkthroughs. Allseated’s 3D viewing and virtual reality capabilities provide enhanced visualization of a floorplan and event space like never before possible. Switch from 2D viewing to 3D viewing at any time to take a virtual walkthrough of the venue layout design created. The 3D viewing has various options. Choose Bird’s Eye viewing to see the floorplan from an above view. Alternatively, walk through the 3D layout in 1st Person View as if you were literally walking through the floorplan. Use the tools to plan a virtual event to really experience the layout. Using Allseated’s 3D viewing and virtual reality tools truly makes it feel as if you’re actually immersed in an event space.
Allseated’s event layout software offers virtual reality capabilities. Virtual Reality and the ability to take virtual tours of venues provides enhanced visualization, immersing all involved in the event into the floorplan. VR allows the vendor team to virtually tour the future event layout from anywhere without the need for onsite, in person walkthroughs. Allseated provides a photo-realistic 3D RealView experience of dynamic layouts across multiple platforms.
Allseated Vision allows venues to virtually showcase event spaces and book new business remotely without the need for onsite meetings with clients.
Venues using Allseated Vision can offer virtual tours. These virtual tours will virtually showcase a venue’s event space(s) in a photorealistic RealView across multiple platforms, including desktop, tablet, mobile, and Virtual Reality (VR) headset. These virtual tour options provide enhanced interactive visualization for client experience and the ability to close more business by virtually transporting clients to their event space no matter where they are in the world.
With virtual capabilities, venues can:
Allseated’s 3D event designer tools provide enhanced visualization for tabletop and buffet displays to-scale for wedding design within the wedding seating chart and floorplans. The designer tool options include place settings, flowers, centerpieces, linens, and buffet pieces, with many more objects to come.
The designer tools enhance visualization and accuracy, making the collaboration process for vendors and clients during the event design much more efficient. Florists, rental companies, and event designers use the designer tools along with clients to collaborate efficiently and accurately to create the best tabletop wedding design layouts for an event.
Through the use of Allseated’s 3D viewing, collaborative tools, and virtual reality technology, the need for on-site meetings are not necessary. This saves venues and their clients time, making the planning process much easier and efficient. Venue tours, walkthroughs, and site inspections can now be done from anywhere in the world.
Vendor teams can use Allseated to review floorplan details, virtually tour the event layout, review inventory, and utilize the timeline tools to ensure a seamless event set up and execution. With all data updated in real time, it’s easy to make changes during the planning stage to ensure accuracy of the information on the day of an event.
Event venues and vendors using Allseated find that the digital planning tools and features open up their markets and help to expand business.
The ability to work with vendor teams and clients virtually opens up opportunities that may not have been available without the use of event planning software like Allseated.
The enhanced visualization of floorplans and virtual reality technology allow prospective clients to tour venue spaces and event layouts from anywhere in the world.
The event layout software and virtual reality technology also provides vendors with the ability to create layouts and suggest floorplans to clients during the design and planning stages. This added benefit can sell a client on an idea through the enhanced visualization available to them when collaborating within Allseated.
The virtual experience opens up the destination market as well as the market to clients who may not be able to come in for a meeting. Visitors can tour a venue in 360 degrees, preview their tables and furniture, and even view a custom setup in virtual reality. Decisions can be made on the spot to book an event without having to actually be at the venue in order to make the decision.
Vendors love to use Allseated because it creates total ease of set up on the actual day of the event. As vendors can design floorplans to-scale while working collaboratively throughout the planning process with vendor teams and clients, the actual day of the event is seamless and accurate. All vendors know what to expect on the day of the event and are able to reference the floorplan and timeline during set up for all important details and placement of objects and furniture within the layout.
As an added bonus, vendors love to use Allseated for the event check-in software made available by Allseated’s Day of Mobile Check In App. Allseated’s Day-Of Mobile App for tablets offers a mobile check-in system including:
Having access to the floorplan onsite allows vendors to view the layout along with the seating chart during set up while also giving a planner, for example, the ability to digitally check guests into the event. When checking guests in, the event check-in software will also allow you to tell a guest where they will be seating while also helping to keep track of who is in attendance. The Allseated Day Of Mobile App makes the process of checking in guests simple, organized, and efficient.
Allseated's 3D Designer Tool is a Scaled Table & Buffet Builder. It shows you exactly what can fit on a tabletop, so there is no more guesswork around how the tabletop layout will look on the day of your event. Choose from a library of items including tableware, silverware, glassware, buffet pieces, center pieces, and linens.
How amazing to share the details of your event with your entire team! No more PDF’s means no more mixing up versions. For the first time, you can have everything available in one place, all updated in real-time.
Create multiple timelines for your event with the ability to view side by side ensuring no mistakes in scheduling are made!