Top Planning Corporate Event Tips For Event Pros - Allseated

Planning a corporate event within Allseated allows you to organize, manage and collaborate on all aspects of your event. Keep vendors and colleagues who are working on your event up to date on all important planning details in real time. Work together on building the guest list, floorplan layout, seating arrangements, timelines and more!

Corporate​ ​Event​ ​Guest​ ​List

To begin planning a corporate event, start with your event guest list. Guest names and mailing addresses can be organized alphabetically and even filtered into specific categories based upon your event’s needs. Enter names manually or easily import from Facebook or Excel.

Whether it is an internal corporate event or external corporate event, manage your guest list down to the very last detail. Organize your corporate event guest list by company, department, region, and job title with the option to include specific details relevant to the event such as speaker information and award recipients. Keep notes, save meal type information and track your corporate event RSVP’s easily within your guest list too.

Design​ ​Floorplans

A big step in planning a corporate event is working on the floorplan layout. Today, one of every ten U.S. events is created with Allseated which means that most venues already have their floorplans uploaded to-scale into Allseated’s platform. In the event that you cannot locate the floorplan for the venue, you can provide us with a floorplan marked with at least one accurate dimension and our team will scale and upload it into the platform for you.

Create the floorplan layout for your event by using Allseated’s vast furniture library. Select the tables, furniture and objects you wish to use while also being able to customize the spacing between tables, number of chairs around each table, table numbers, and table assignments. All of these details can be modified at any time with just a few clicks!

Switch floorplan views from 2D to 3D to take a virtual walkthrough of your event. Allseated’s amazing 3D can be set to “Bird’s Eye View” which allows you to see your floorplan layout from above. Alternatively, you can walk through the space in 3D as if you were actually moving through your event in 1st Person View.

Using Allseated’s Virtual Reality tool, you can now experience the event it even happens! Allseated’s special virtual reality goggles allow you to walk and tour the floorplan layout of an event in a realistic simulation. Learn more about Allseated’s Virtual Reality and the three easy steps for getting started here.

Corporate Event Venue

Allseated Vision image | Bently Reserve

Designer Tools

Use Allseated’s designer tools to build to-scale tabletop and buffet displays within your floorplan. There’s no more guesswork as our new designer tools will show you exactly what can fit to-scale on a tabletop. Allseated’s table builder and buffet designer tools currently have options for place settings, flowers, centerpieces, linens, and buffet pieces, with many more objects to come.

See our designer tools in action in this video!

Seating​ ​Arrangements

Using your event guest list, easily create your seating arrangements. Allseated provides you the opportunity to seat your guests at tables with the option to assign individual seat assignments at each table if desired. For example, you may wish to reserve specific seats for VIP’s, guest speakers or simply assign seats for specific tables (or even all guests) within your floorplan.

Generate​ ​Reports

Generate a multitude of reports from your account which can be filtered to meet many of your planning needs. Easily generate a floorplan report to detail your specific layout along with complete listing of inventory, table breakdown and seating information.

A guest report can also be generated to include details such as meal types, table numbers and any other information needed by the venue and/or caterer. A guest list report can also be generated for tasks such as invitations, place cards and favors.

Collaboration​ ​&​ ​Timeline

Allseated provides you the easiest and most effective way to collaborate with your vendors throughout your event planning process. Invite colleagues and vendor partners to collaborate on the event to work together on tasks such as guest list, floorplan, timeline and seating arrangements. Vendor collaboration within a vendor timeline will keep everyone working your event updated in real time as well as help to convey the flow of set up, event details and the timing of break down at the end of the event.

Remember, you always have the opportunity to set default permissions when collaborating with others within your account to control what they can and can’t edit at any time.

Day​ ​of​ ​Mobile​ ​App

Allseated’s Day-Of Mobile App gives you access to your corporate event on the go! The Day-Of Mobile App includes full check-in system, real-time collaboration, live check-in updates, overview of check-in status and ability to view your floorplans in both 2D and 3D. Using the Day-Of Mobile App, you will be able to let your guests know where they are sitting while also keeping track of who is in attendance, and who is unaccounted for. The Day Of Mobile app also gives you direct access to your master seating chart.

Designer Tool

Allseated's 3D Designer Tool is a Scaled Table & Buffet Builder. It shows you exactly what can fit on a tabletop, so there is no more guesswork around how the tabletop layout will look on the day of your event. Choose from a library of items including tableware, silverware, glassware, buffet pieces, center pieces, and linens.

Create Awesome Floorplans in Minutes!

Build your floorplans in minutes using a few simple tools. Join tables, knock off chairs and save templates for future events. Get access to thousands of scaled floorplans already in our library and watch our 3D viewing bring it all to life - it's spectacular!

Seeing is Believing!

The first to be seen in our industry for professionals.
Give your clients a gift they will never forget! Allseated now offers the experience of creating a Virtual Reality (VR) “look around” of a 3D designed floorplan. The VR offer will include a pair of goggles that hold a mobile phone so that you can view your floorplans anywhere and anytime. Download the Allseated mobile app now: iOS or Android.