How Boston Park Plaza Benefits From Using Allseated

Boston Park Plaza uses Allseated’s event planning software which includes Allseated Ops and Allseated Vision to sell, plan, and execute successful events. Digital planning tools offer event venues ability to work with vendor teams and clients virtually throughout planning process. It’s simple and efficient to design floorplans in 2D and view 3D, manage guest lists, arrange seating charts, timelines, and generate reports, all while eliminating need for onsite meetings.

About Boston Park Plaza For Weddings & Events:

Boston Park Plaza has hosted some of Boston’s most celebrated and memorable weddings and gala events since opening their doors in 1927. Now, with recently renovated and reimagined event spaces, Boston wedding planners, event coordinators, families and organizations will discover endless possibilities for their celebrations, gatherings, Boston weddings or fundraisers.

As one of the most coveted Boston wedding venues, they proudly offer full-service planning. The dedicated team is available to consider every detail of a couple’s special day, and craft a day of pure romance that reflects your wishes and style. The elegance and iconic architecture of their classic property with its incomparable features such as their Grand Ballroom and sweeping staircase make it a romantic, timeless location to celebrate the start of your new life together.

Boston Park Plaza using Allseated Vision 

Boston Park Plaza is a terrific Boston event venue to have a social event like weddings and social functions and is a sought out event halls in Boston location for corporate events, meetings, and conferences as well. With Allseated’s Vision Product, it’s incredibly easy for Boston Park Plaza Hotel to now sell their event spaces virtually while allowing clients to visualize events at their venue. Allseated Vision venues are able to showcase their event space in a photorealistic RealView across multiple platforms including platforms such as desktop, tablet, mobile, and VR headset. This provides enhanced interactive visualization for client experience and the ability for venues to close more business by virtually transporting clients to their event space no matter where they are in the world.

With Allseated Vision, venues are able to showcase their event space via a widget on their website. This widget helps to drive more traffic to their venue spaces, providing an interactive and informative tool for clients, opening the door to more business, and the ability to sell their venue and book more events. It’s more important than ever to have options for virtually event booking.


Venues using Allseated Vision like Boston Park Plaza are able to use Allseated Connect which is the first virtual meeting platform to bring the entire event team together for interactive tours. Here are some of the benefits of the virtual event meeting platform provided by Allseated Connect:

    • Video Conferencing
    • Training of remote people
    • Enhanced communication
    • Virtual On-site inspection
    • Remote sales
    • Operational efficiency
    • Floorplan collaboration
    • Visual Communication 

Allseated Vision venues have access to Allseated Ops digital planning tools which includes floorplan design, ability to manage the guest list, arrange seating charts, timelines, and generate reports too. Allseated Vision and Ops help event venues like Boston Park Plaza to close more business virtually and reach new markets without having to meet in person. The ability to work with vendor teams and clients virtually opens up opportunities and increases sales quicker and more often than ever before.

With enhanced visualization and features that allow you to stand out from the competition, event pros can create layouts and suggest floorplans to clients during the design and planning stages. This added benefit can sell a client on an idea through the enhanced visualization available to them when collaborating within Allseated.

 

We spoke with Christopher J. Shimkus, Director of Catering and Events at Boston Park Plaza about how using Allseated Vision during the COVID-19 pandemic has assisted the venue with booking new business and operations.

“Using Allseated Vision during the COVID-19 pandemic has given us the opportunity to showcase our event spaces while unable to offer onsite tours. It is always standard practice for me to share the virtual tour links in all email replies to inquiries and in proposals – it’s such a valuable tool! Over the last few months with everything shut down and travel restrictions in place, however, using Allseated has never been more critical as we have been able to offer prospective clients virtual tours and also provide them with shareable links to proposed layouts which definitely helped us edge out competition and close new business without meeting in person.”

Physical Distance Tool

Allseated’s physical distance tool is a revolutionary new technology that enables the creation of social-distanced compliant floorplans providing the Events Industry with a path to safely reopen as COVID-19 restrictions are eased. This new functionality allows planners, venues and other event stakeholders to plan event layouts incorporating new social-distancing guidelines, and dynamically ascertain new room capacities, ingress and egress, and foodservice protocols while ensuring the safety of event guests and staff as paramount.

Christopher said the following when asked about using Allseated’s physical distance tool:

“We have used the physical distance tool to create 3-4 distance layout templates per event space. Using the tool to demonstrate what proposed distance layouts could look like has provided clients with confidence as they are actually able to visualize their events should it require distance protocols. “

 

Complying with social distancing guidelines is critical to minimizing health risks while ensuring clients, employees and guests all have the confidence that their event will meet guidelines for the health and safety of all event guests and attendees – compliant floorplans are now a strategic imperative to all event professionals and event planners involved in the events industry moving forward a new post COVID world.

The Allseated Physical Distancing Tool includes on-the-fly seating distance measurements, dynamic airwalls, null-zones, and unique objects such as sanitary stations.

Measurements can also be adjusted based on country, state, or local government and regulatory guidelines, enabling event and meeting planners, to adjust seating and floorplans with the click of a button. With Allseated database covering 80% of United States floorplans, compliant events can be designed in minutes (floorplans of new venues can be uploaded and added to the database in 24 hours!).

To learn more about how Allseated event planning software can benefit your event venue, schedule a demo.

 

FAQ

Designer Tool

Allseated's 3D Designer Tool is a Scaled Table & Buffet Builder. It shows you exactly what can fit on a tabletop, so there is no more guesswork around how the tabletop layout will look on the day of your event. Choose from a library of items including tableware, silverware, glassware, buffet pieces, center pieces, and linens.

Create Awesome Floorplans in Minutes!

Build your floorplans in minutes using a few simple tools. Join tables, knock off chairs and save templates for future events. Get access to thousands of scaled floorplans already in our library and watch our 3D viewing bring it all to life - it's spectacular!

Collaborate With Ease!

How amazing to share the details of your event with your entire team! No more PDF’s means no more mixing up versions. For the first time, you can have everything available in one place, all updated in real-time.

Managing Guest Lists Can Be Fun!

With Allseated, creating or importing a guest list is a breeze – managing it is even easier! Instantly create seating charts by applying the guest list to the floorplan.