Hotel Marketing Toolkit To Increase Sales with Event Organizers - AllSeated: Seating charts, floor plans, and guest lists for your event

There are a plethora of digital marketing tools available – many of which are free or extremely affordable – making it easier for hotels to build a powerful and impactful presence while marketing their services in a highly effective manner.

While it’s easier to create and execute marketing initiatives, that doesn’t mean the bar for polished materials has changed. If anything, event organizers and planners are becoming even more savvy, with higher expectations when they shop hotels for meetings and events.

Having less than professional sales or marketing collateral leads to a lackluster first impression which can quickly become a turn-off to future business.

To look impressive to potential clients and increase sales in the process, here are the 5 must-have hotel marketing tools.

1. Accurate Floorplans

One of the most asked questions by an event organizer or planner is, “How will my set-up look in the hotel?”

Hotels have long known that providing floorplans with different room set-ups ad layouts as well as specific placement for tables, chairs, and even extras like buffet tables or entertainment help planners and organizers visualize their specific meeting or event.

Thanks to technology, 2D floorplan diagrams alone no longer provide enough detail or visualization. Organizers and planners expect a wide range of options for floorplan viewing, as is available with AllSeated’s 3D floorplan tools. AllSeated’s 3D for floorplans offers viewing in both first person and bird’s eye view as well as AllSeated’s Virtual Reality, to truly make it feel as if you’re actually immersed in the hotel’s event space.

And as part of any floorplan that you utilize and share, don’t forget to include everything else organizers or planners need to know within the layout – like rigging points, electric connections, locations of pillars, and load-in and out areas.

AllSeated 2D - 3D Floorplan

2. Eye-Catching Images

As the old adage goes, a picture is worth a thousand words. And it’s just as important for hotels to use eye-catching images in their marketing and sales materials. Visuals showing different layouts, configurations and combinations of rooms create excitement and interest.

While smartphones pictures are sufficient for casual sharing, high-quality professional photos should take front and center in marketing and sales collateral. The right lighting, perspective and staging takes a space from ho-hum to stunning and goes a long way in creating a positive first impression.

One more tip when it comes to using eye-catching images. Go beyond empty rooms. Visuals with event attendees experiencing and enjoying your hotel add an emotional layer and create a sense of FOMO (fear of missing out).

3. Dynamic Video

Did you know YouTube is the second largest search engine? As such, video is an important part of any marketing and sales toolkit, especially for hotels.

Just like photos, there are several different ways video can be used to increase the effectiveness of sales and marketing materials:

  • Facility tours to showcase the overall floorplan
  • Immersive VR walkthroughs to help planners and organizers visualize function spaces, helping to reduce or eliminate in-person site inspections
  • Passionate stories from hotel staff explaining their role in your event success
  • Testimonials from a variety of happy customers representing different types of events and audiences about their overall experience at the hotel

4. Achievements & Awards

There are a variety of psychology principles used to attract, convince and influence target audiences. One of the most popular concepts is that of social proof – the theory that people will adopt the beliefs or actions of a group of people they like or trust.

Hotels can tap into this powerful psychology principle by promoting achievements like sustainability designations received or awards won in their marketing and sales efforts. One way to think of it: if a widely known expert or trusted association gives a hotel an impressive award, then this must be a trusted hotel.

Another way to increase effectiveness of hotel marketing materials is to include promotions of achievements or awards won by employees. This may include average retention and tenure rates or designations earned like Certified Meeting Professional.

5. Your “Unicorn” Story

Every hotel has a unique story – whether it’s the interesting backstory or unusual history of the hotel, a secret house recipe, or some other “unicorn” element unique to your hotel. When including details such as these in marketing and sales collateral, it becomes a great way to bring your hotel to life in a very human, relatable level – becoming more personable provides unique opportunity to stand out among other facilities.

With growing competition, incorporating powerful tools in your marketing toolkit positions your hotel in the best light, paving the way for increasing sales in the process.

To learn more about using AllSeated’s 3D and VR floorplans in your hotel’s marketing toolkit, contact us for more information.

AllSeated VR

Showcase your venue in AllSeated's life-like, immersive, virtual reality technology which truly brings your property to life. Our VR uses 360 diagramming and is a genuine virtual reality tool that is able to bring venues the biggest ROI in the history of event technology!

Seeing is Believing!

The first to be seen in our industry for professionals.
Give your clients a gift they will never forget! AllSeated now offers the experience of creating a Virtual Reality (VR) “look around” of a 3D designed floorplan. The VR offer will include a pair of goggles that hold a mobile phone so that you can view your floorplans anywhere and anytime. Download the AllSeated mobile app now: iOS or Android.

Designer Tool

AllSeated’s 3D Designer Tool is a Scaled Table & Buffet Builder. It shows you exactly what can fit on a tabletop, so there is no more guesswork around how the tabletop layout will look on the day of your event. Choose from a library of items including tableware, silverware, glassware, buffet pieces, center pieces, and linens.

Create Awesome Floorplans in Minutes!

Build your floorplans in minutes using a few simple tools. Join tables, knock off chairs and save templates for future events. Get access to thousands of scaled floorplans already in our library and watch our 3D viewing bring it all to life - it's spectacular!

Collaborate With Ease!

How amazing to share the details of your event with your entire team! No more PDF’s means no more mixing up versions. For the first time, you can have everything available in one place, all updated in real-time.
Event planning collaboration made easy

JOIN THOUSANDS OF VENUES, EVENT PROFESSIONALS AND COUPLES WORLDWIDE!