Event Planning Steps
Event Planning Steps
Event Planning Steps

Photo Credit: Bently Reserve

There are a multitude of event planning steps to remember when planning your special day. It can be overwhelming at times to figure out and tackle all of the event planning steps on your list, not to mention, hard to know exactly when the steps need to be addressed during the process.

Establish your guest list and budget early.

One of the most important event planning steps is to establish your guest list and budget early on in your planning process.

We drill this topic over and over at AllSeated because it’s pretty much impossible to effectively plan your event without knowing how much money you have to spend and how many guests may be in attendance.

In order to properly select the venue for your event, you must know how many guests you need the room to hold and how much money you have to spend to make it possible! Think about it like this – You cannot select a venue that holds 100 people if you are inviting 250 and you cannot invite 250 guests if you cannot afford the per plate price at the specific venue.

Quick tip: It’s really easy to set up your AllSeated account which allows you to organize and manage your guest list. Learn about AllSeated’s guest list features and benefits in this article.

Give yourself time to plan the details.

It takes time to understand your event vision and only once you begin the planning process do you fully grasp your desires. Before you begin the planning process, you may think you know what style you are going for but only once you begin to work with vendors on your vision do you realize what truly interests you for your event.

Start your planning early in order to give yourself time to make educated decisions. You don’t want a situation where you feel rushed which can lead to forced decisions, a lack of organization and added stress.

Event Planning Steps

Photo Credit: Jim Vetter Photography

Do a detailed venue and vendor research.

Even though you think you found the right venue or vendor for your event, do the research. Compare pricing from at least two other similar venues and vendors and if possible, read reviews written by previous event hosts.

Sometimes what we first think is a great deal really isn’t that special. Exploring all options may also help in finding a venue and/or vendor that best matches your needs.

Understand the differences in pricing before making decisions.

While the pricing may vary greatly between venues and vendors with some offering you more bells and whistles than others, sometimes what it will take you to bring in the extras on your own can add up both financially and emotionally.

If you are going to need to bring price arrange to bring in the chairs, lighting, and other “extras” on your own in addition to the usual décor and entertainment, it may be worth exploring the full service catering halls and venues. At first glance their pricing may seem high but actually may work out to the same price as the cheaper, less inclusive venue when all is said and done.

Stay organized with timelines.

AllSeated offers you the ability to build multiple event timelines which provides an extra level of organization. List and detail your event planning steps and appointments to keep you organized and on task throughout the planning process. Set up a day-of timeline for your beauty appointments and create a vendor timeline to keep your vendors collaborating, up to date on details and all operating on the same page.


Create Awesome Floorplans in Minutes!

Build your floorplans in minutes using a few simple tools. Join tables, knock off chairs and save templates for future events. Get access to thousands of scaled floorplans already in our library and watch our 3D viewing bring it all to life - it's spectacular!


Event planning collaboration made easy

Collaborate With Ease!

How amazing to share the details of your event with your entire team! No more PDF’s means no more mixing up versions. For the first time, you can have everything available in one place, all updated in real-time.

Work Together. Anytime. Anywhere.

AllSeated offers exact floorplans to scale, guest lists, and seating arrangements.
Event data updates hosted in the cloud, provide instant access and perfect coordination.

To-Scale floor plans for your venue

Your floorplans will look amazing! Send them to us and within 24 hours we will digitize, scale and upload them to your account.

Plan events, design floor plans, and manage guest lists with AllSeated
Event Planners / Caterers / Vendors

AllSeated’s state-of-the-art tools are all you need to plan your event, together.

It’s Event Planning re-imagined.

Wedding and party planning is easy with AllSeated
Couples & Event Hosts

AllSeated takes the stress out of planning an event and makes it fun too! Don’t forget to invite your entourage to help.

Our Promise

24/7 Customer Service

24/7 Customer Service

We are always around to help! And you never know, you may even get help from our CEO through our 24-hour Live Chat!

Continued Innovation

Continued Innovation

We hear you – and are constantly developing cutting-edge technology to make the tools simple for everyday use.

Secured & Protected

Secured & Protected

We take security seriously! Our servers are hosted in fully redundant data centers with multi-layer protection and dedicated Firewalls.