Event Layout Design Made Easy Using Allseated

After you have your venue and date selected along with your guest list established, you enter the phase of planning the details and designing your event layout.

The best approach to take when planning an event is to be organized and methodical with your planning while considering each detail separately.

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First, find out what types of tables are available at the venue.

It’s important to know the types of tables (in terms of shape and size) that will be available to you from the venue when designing your event layout. The size and shape of the tables will help you to determine how many people will be seated per table. It will also help you to design the furniture layout in your Allseated account.

If your venue has multiple table options, consider mixing shapes of tables to create a unique look.

There’s no need to only use one type of table if you have options! Get creative and mix up your seating styles.

Allseated Vision Floorplan Layout | Venue: Second

Allseated For Floorplan Event Layout Design

With all floorplans designed to scale in 2D with the ability to view in 3D, event professionals love collaborating within Allseated to create event layouts. It is very easy to customize details and most importantly, ensure accuracy.

There are many features available to users when designing an event layout in Allseated.

For example, Allseated allows you to:

  • Select your tables, chairs, objects, and furniture
  • Customize spacing
  • Join tables and/or knock off chairs
  • Include spacing for dance floors and entertainment areas
  • Mark exits within the layout
  • List any planning details and/or notes directly within the floorplan
  • Save favorite objects and templates for future layouts
  • Create custom groups and save to favorites
  • Upload files (including JPG, PNG, PDF) to floorplan

 

Photo Credit: Natural Expressions NY

Consider the sightlines of your event layout.

Will you be having guest speakers or entertainment? If so, you want to be sure to position the tables so that all guests can view where the presentations and performances will take place.

Using Allseated allows you to get a good feel for your event layout, especially since you can view the layout in 2D and 3D.

At any time during the event layout design process, easily, it’s easy to switch from 2D viewing to 3D viewing to take a virtual walkthrough of the layout. The 3D viewing options include Bird’s Eye viewing o which allows you to see your floorplan in 3D from an above view. Alternatively, you can also walk through the layout in 3D via 1st Person View as if you were taking a virtual walkthrough of your floorplan. The many 3D viewing options help to ensure that you’re 100% satisfied with the layout before the day of your event.

Photo Credit: Natural Expressions NY

Think about food and beverage serving styles.

It’s important to note how the food will be served at your event when designing your event layout. Will you be having buffet tables? Cocktail stations? Where will the bars be placed in the room? All of these elements are important when designing your floorplan because you will need to factor them into your layout.

It’s great to know that in addition to a vast standard object library (including a wide range of tables and chairs based upon the industry standards),  Allseated also has several furniture rental partnerships including the two largest national rental companies (CORT and AFR). Their entire inventory lives on our platform which allows users to choose from a large selection of event furniture items when designing event floorplans. All event furniture renders beautifully in 3D.

Photo Credit: Natural Expressions NY

Dance Floor

If you are having a dance floor at your event, you will need to consider the dance floor space in your event layout. The dance floor is a crucial piece to the floorplan as you will want to arrange your tables and the rest of your furniture around it.

Designing your event layout can be simple and efficient. So much time during the planning process is saved when using digital planning tools to create an event layout. Not to mention, the need for on-site meetings is no longer as necessary as it once was in the past!

Vendor teams can work together within Allseated to review floorplan details, virtually tour event layouts, review inventory, and utilize the timeline tools to ensure a seamless event set up and execution. With all data updated in real-time, it’s easy to make changes during the planning stage to ensure the accuracy of the information on the day of an event.

Photo Credit: Natural Expressions NY

Seeing is Believing!

The first to be seen in our industry for professionals.
Give your clients a gift they will never forget! Allseated now offers the experience of creating a Virtual Reality (VR) “look around” of a 3D designed floorplan. The VR offer will include a pair of goggles that hold a mobile phone so that you can view your floorplans anywhere and anytime. Download the Allseated mobile app now: iOS or Android.

Collaborate With Ease!

How amazing to share the details of your event with your entire team! No more PDF’s means no more mixing up versions. For the first time, you can have everything available in one place, all updated in real-time.

Allseated Vision

Showcase your venue in Allseated's life-like, immersive, virtual reality technology which truly brings your property to life. Our VR uses 360 diagramming and is a genuine virtual reality tool that is able to bring venues the biggest ROI in the history of event technology!