Allseated Event Floorplan Software For Event Planning Needs

When looking for event planning software, there are many benefits to using Allseated’s event planner software to meet your planning needs.

Some essential benefits of using Allseated’s event planning software when planning events include:

  • Ability to design floorplans to-scale
  • 2D/3D floorplan viewing with virtual walkthrough capabilities
  • Arrange seating charts
  • Easily manage event guest list
  • Utilize virtual designer tools for tabletops and buffets
  • Generate reports
  • Manage timelines
  • Virtual Reality allows venues to sell remotely
  • Book new business without onsite meetings
  • Plan virtually with clients
  • Virtually tour event spaces and layouts from anywhere
  • Collaborate in realtime
  • Increase ROI and improve operational efficiency

Allseated’s event planning software and event design tools make it easy and efficient to work with clients to design floorplans to scale, view in 2D and 3D, manage guest lists, arrange seating, virtually design tabletops, and take virtual walkthroughs of layouts to eliminate the need for onsite meetings.

Event Floorplans

A major benefit to designing wedding and event floorplans using Allseated’s 3D floorplan software is the ability to view layouts in 2D and 3D. At any time during the online floorplan design process, easily, it’s easy to switch from 2D viewing to 3D viewing to take a virtual walkthrough of the layout. The 3D viewing options include Bird’s Eye viewing o which allows you to see your event floorplan in 3D from an above view. It’s also possible to virtually walk through the online floorplan layout in 3D via 1st Person View as if you were taking a virtual walkthrough of your event floorplan layout. The many varieties of 3D floorplan viewing options help to ensure that you’re 100% satisfied with the layout during the design process. This makes the day of the event seamless, accurate, and in line with your event vision.

Shareable Link to Floorplan

With a shareable link that is easily generated from a floorplan, you are able to send the event floorplan to someone without having them listed as a user for the event. This allows them to view the 2D/3D layout and move around the room without ability to make any changes.

Objects Library

In addition to a vast standard object library (including a wide range of tables and chairs based upon the industry standards), Allseated also has several furniture rental partnerships. The furniture partnerships include the two largest national rental companies, AFR and CORT. This allows users to choose from a large selection of event furniture items when designing their event floorplans online. All event furniture renders beautifully in 3D.

Allseated Physical Distance Tool

Allseated has launched a revolutionary new technology that enables the creation of social distance floorplans providing the Events Industry with a path to safely reopen as COVID-19 restrictions are eased. This physical distance tool for event floorplans allows planners, venues and other event stakeholders to plan event layouts incorporating new social-distancing guidelines, and dynamically ascertain new room capacities, ingress and egress, and foodservice protocols while ensuring the safety of event guests and staff as paramount.

With Allseated’s Physical Distancing Tool, you can:

Give clients confidence by designing floorplans with guest and staff safety at forefront
Create layouts to meet distancing guidelines to run a safe distance event.
Visualize the event floorplan with distancing in place.
Better understand how new guidelines will affect capacity.

The Physical Distance Tool was recently featured during a segment with NBC News NOW to discuss how Allseated’s event technology is assisting wedding venues, planners, and clients open back up and get back to planning events safely.

Seating Charts & Guest Lists

The seating tab in your Allseated account provides you with access to your floorplans, guest list, and layout. Allseated’s state of the art guest list tool increases organization and operational efficiency. The guest list is an added value to clients, allowing users to do the following:

  • Keep an accurate count and list of all invited guests in one place.
  • List mailing information
  • Group guests into categories (such as friends, family, colleagues) for even more organization.
  • Keep notes
  • Track RSVP’s
  • Assign meal preferences for each guest, preventing the chance for error.
  • Specify guests for multiple events such as wedding-related events (bridal showers, rehearsal dinners, and day-after wedding brunches).
  • Arrange seating charts directly from the guest list.
  • Generate reports

Easily seat guests directly from guest list at the tables positioned in the even floorplan layout.

While in the seating tab, click on the guests tab to the left, to have access to your guest list. Simply select a guest, and then click the table in your floorplan at which you want the guest to sit.

Allseated also offers the option to seat your guests at specific seats, by first placing them at a table, clicking that table, and assigning them to their specific seat.

Private Collections

It is possible to have custom items rendered and uploaded as a private collection in Allseated. The private collection option allows your team and clients to work with your in-house inventory when designing floorplans using the Allseated’s event planning software for their events.

3D Floorplan Designer Tools

Allseated’s event planning software for meetings, weddings, events includes designer tools that provide enhanced visualization for tabletop and buffet displays to-scale within the wedding seating chart and wedding floorplans. The designer tool options include place settings, flowers, centerpieces, linens, and buffet pieces, with many more objects to come.

The designer tools offer enhanced visualization and accuracy, making the collaboration process for vendors and clients much more efficient. Florists, rental companies, and event designers use the designer tools along with clients to collaborate efficiently and accurately to design the best tabletop layouts for an event.


When seeking wedding and event planning software for professionals, collaboration is key. Allseated provides the easiest and most effective way to collaborate with vendor teams and clients throughout the planning process. Invite your close friends and/or family members into your account for help with things like entering guest information, opinions on your floorplan and assistance in arranging your seating chart.

You can also invite your vendors into your account in order to collaborate in real-time regarding floorplan layout and event timeline.

Create and Manage Event Timelines

Allseated’s event planning software offers you the ability to create multiple timelines for your event. In addition to creating a day of timeline to keep track of appointments and schedule of events leading up to the affair time, you can also create a timeline for vendors. Collaborating with vendors within a vendor timeline will keep everyone working from the same page regarding your event. The collaborative aspect of Allseated’s event planning software with everything updated in real-time helps to keep everyone current on all event details.

The vendor timeline will assist vendors in understanding the flow of set up, event details and the timing of break down at the end of the night.

Generate Useful Event Reports

Generate useful reports that can be filtered to meet your needs. Create reports from both your guest list and floorplan which can be provided to your vendors for many useful reasons. Your floor plan report will dictate your desired layout along with your seating so that the room is set up the way you desire. Your guest list report can be given to the calligrapher for invitations, place cards and even for personalized favors.

Allseated Vision 

When seeking event and corporate planning software, virtual reality should be a critical component as it allows you to experience your event before it happens and eliminates the need for on-site meetings. 

Allseated Vision is a genuine virtual reality tool able which is bringing venues the biggest ROI in the history of event technology.

Allseated Vision provides venues with the virtual tools needed to offer clients virtual tours of event spaces and remote ways to plan and book events without the need for onsite meetings.

Benefits of Allseated Vision For Venues

Offer Virtual Venue and Event Space Tours

Venues using Allseated Vision can offer clients a fully immersive 360-degree experience of a venue space. Venues are scanned and modeled in 3D to create a photorealistic realview of the venue spaces. This allows prospective clients to virtually tour a venue and its event spaces, view life-like table layouts and furniture arrangements, getting a realfeel for the venue without being there in-person to make decisions. This virtual capability also allows venues to show clients proposed layouts with ability to make changes in real-time.

Engage Customers Remotely

Having the ability to engage customers remotely is very important. With virtual capabilities, venues can:

  • Allow customers to engage with different layouts virtually on website via widget
  • Drive more traffic and increase conversions
  • Provide interactive tours from anywhere in the world. No need for onsite or in-person meetings to book new business!

Website Widget

The widget helps to drive more traffic to their venue spaces, providing an interactive and informative tool for clients, opening the door to more business, and ability to sell their venue and book more events remotely. It’s more important than ever to have options for virtually event booking. Using Allseated makes it easy.

Allseated Connect 

The Allseated Connect is the first virtual meeting platform that brings the entire event team together for interactive onsite tours. The Connect allows vendor teams (and clients) to virtually meet within the event space to explore the layout (with access via a tablet, laptop, desktop, or VR headset) from anywhere in the world, eliminating the need for in-person site inspections and walkthroughs.

  • Virtual Meetings – no longer need to be onsite
  • Training of remote people
  • On-site inspection
  • Remote sales
  • Operational efficiency
  • Floorplan collaboration
  • Visual Communication

Close More Business Remotely

The use of Allseated Vision and event planning software will help event professionals to close more business virtually and reach new markets without having to meet in person. As forward thinkers using intuitive technology, the ability to work with vendor teams and clients virtually opens up opportunities and increases sales quicker and more often than ever before.

With enhanced visualization and features that allow you to stand out from the competition, event pros can create layouts and suggest floorplans to clients during the design and planning stages. This added benefit can sell a client on an idea through the enhanced visualization available to them when collaborating within Allseated.

To learn more about how Allseated’s event planning software benefits your business, contact us for a demo.


Designer Tool

Allseated's 3D Designer Tool is a Scaled Table & Buffet Builder. It shows you exactly what can fit on a tabletop, so there is no more guesswork around how the tabletop layout will look on the day of your event. Choose from a library of items including tableware, silverware, glassware, buffet pieces, center pieces, and linens.

Create Awesome Floorplans in Minutes!

Build your floorplans in minutes using a few simple tools. Join tables, knock off chairs and save templates for future events. Get access to thousands of scaled floorplans already in our library and watch our 3D viewing bring it all to life - it's spectacular!

Allseated Vision

Showcase your venue in Allseated's life-like, immersive, virtual reality technology which truly brings your property to life. Our VR uses 360 diagramming and is a genuine virtual reality tool that is able to bring venues the biggest ROI in the history of event technology!