Events / Allseated 3D Guide
Event professionals and their clients continue to switch from hand-drawn floorplans to the use of technology and 3D layout maker tools to streamline the 3D event design and planning process. Allseated has built the reputation for having the best 3D floorplan software available for the events industry worldwide.
Allseated’s 3D floorplan design platform (known as Allseated OPS) provides the 2D/3D floorplan tools with additional collaborative planning benefits including guest list tools, seating chart design, virtual walkthroughs, event timelines, and more!
Some essential benefits of using event design software when planning events include:
· Ability to design floorplans to-scale utilizing vast furniture libraries
· 2D/3D floorplan viewing with virtual walkthrough capabilities
· 3D designer tool for tabletops and buffets
· Arrange seating charts
· Create and manage event guest list
· Track RSVP’s and keep notes
· Utilize virtual designer tools for tabletops and buffets
· Generate useful reports
· Plan events virtually and book new business remotely
· Virtually tour event spaces and layouts from anywhere
· Collaborate in realtime
· Increase ROI and improve operational efficiency
When looking for 3D event design software, there are many benefits to using Allseated’s event planning platform to meet your event planning needs. Allseated’s event organizing software assists vendor teams and clients with not only designing to-scale event layouts but other planning tasks too to keep everyone organized and up to date throughout the process.
The event planning process can be overwhelming but doesn’t have to be! Using 3D floorplan software such as Allseated helps keep all details in one place for everyone involved on an event to view.
The collaborative features of Allseated’s event organizing software allows for the entire team to be involved in the floorplan and event design as well as stay current on other details such as guest list, furniture inventory and layout, timelines, and more.
Let’s take a closer look at Allseated’s 3D floorplan software.
Allseated event design software allows you to:
● Design event layouts in 2D/View in 3D
● Select your tables, chairs, objects, and furniture from extensive libraries
● Customize spacing
● Join tables and/or knock off chairs
● Include spacing for dance floors and entertainment areas
● Mark exits within the layout
● List any planning details and/or notes directly within the floorplan
● Save favorite objects and templates for future layouts
● Create custom groups and save to favorites
● Upload files (including JPG, PNG, PDF) to floorplan
● And so much more!
At any time while designing your floorplan, utilize the 3D layout maker by switching from 2D viewing to 3D viewing to take a virtual walk-through of your layout. There are various 3D layout maker viewing options too! Bird’s Eye viewing allows you to see the floorplan layout from an above view. You can also walk through the floorplan via 1st Person View as if you were taking a virtual walk-through of the layout. The many forms of floorplan viewing (in both 2D and 3D) help to ensure that you’re 100% satisfied with your floorplan layout well in advance of the event.
It’s important to note that you have the option to manage permission settings in your account. You can collaborate with and show your client their floorplan but they will not be able to make any changes without your permission.
Learn even more about Allseated event floorplan software in this article.
Event professionals looking for event design software are thrilled to learn about Allseated’s designer tools. The designer tools allow you to build tabletop and buffet displays to-scale within your floorplan!
Allseated’s designer tools allow you to see exactly what can fit to-scale on tabletops which means no more guesswork on your 3D wedding designs! The table builder and buffet designer tools currently include options for place settings, flowers, centerpieces, linens, and buffet pieces, with many more objects to come.
Allseated’s 3D floorplan designer tools also include ability to create and manage the event guest list and wedding seating arrangements.
The guest list and all of it’s features gives your client tremendous added value! Allow clients to store guest information, including guest names with mailing addresses, which can be stored alphabetically or filtered into categories for further organization. The guest list features spaces for note keeping, meal types, and the ability to track RSVP’s. Clients can run guest list reports and track guests in real-time too.
Allseated’s guest list also makes creating the event seating chart within the floorplan super simple and efficient! Seat guests at tables within the event floorpla or place guests at specific seats, if desired. The 3D layout maker tools allow you to view the floorplan and seating chart in 3D, providing a true virtual walkthrough of the layout!
When seeking event and corporate planning software, virtual reality should be a critical component as it allows venues to give clients the experience of their event before it happens and eliminates the need for on-site meetings.
“It is always standard practice for me to share the virtual tour links in all email replies to inquiries and in proposals – it’s such a valuable tool! During the pandemic, using Allseated had never been more critical as we were able to offer prospective clients virtual tours and also provide them with shareable links to proposed layouts which definitely helped us edge out competition and close new business without meeting in person.” – Christopher J. Shimkus, Director of Catering – Boston Park Plaza
Benefits of Allseated VISION For Venues
Offer Virtual Venue and Event Space Tours
Venues using Allseated VISION products can offer clients a fully immersive 360-degree experience of a venue space. With our long standing relationship and partnership with Matterport technology, venues are scanned and modeled in 3D to create a photorealistic realview of the venue spaces.
This allows prospective clients to virtually tour a venue and its event spaces, view life-like table layouts and furniture arrangements, getting a realfeel for the venue without being there in-person to make decisions. This virtual capability also allows venues to show clients proposed layouts with ability to make changes in real-time.
Engage Customers Remotely
Having the ability to engage customers remotely is very important. With 3D venue tour capabilities, venues can:
● Allow customers to engage with different layouts virtually on website via widget
● Drive more traffic and increase conversions
● Provide interactive tours from anywhere in the world. No need for onsite or in-person meetings to book new business!
3D Venue Tour Website Widget
The widget, which is given to venues as part of Allseated VISION/VISION+, helps to drive more traffic to their venue spaces, providing an interactive and informative tool for clients, opening the door to more business, and ability to sell their venue and book more events remotely. It’s more important than ever to have options for virtually event booking. Using Allseated makes it easy.
Venues using Allseated VISION+ have access to Allseated CONNECT which is the first virtual meeting platform that brings the entire event team together for interactive onsite tours. Allseated’s virtual meeting platform allows vendor teams (and clients) to virtually meet within the event space to explore the layout (with access via a tablet, laptop, desktop, or VR headset) from anywhere in the world, eliminating the need for in-person site inspections and walkthroughs.
● Virtual Meetings – no longer need to be onsite
● Training of remote people
● On-site inspection
● Remote sales
● Operational efficiency
● Floorplan collaboration
● Visual Communication
Close More Business Remotely
The use of Allseated VISION products for virtual venue tours and event planning software will help event professionals to close more business virtually and reach new markets without having to meet in person. As forward thinkers using intuitive technology, the ability to work with vendor teams and clients virtually opens up opportunities and increases sales quicker and more often than ever before.
It’s worth noting that venues using Allseated VISION+ are also hybrid ready. This means that virtual extensions to live events at the venue are now possible and easy to achieve.
With enhanced visualization and features that allow you to stand out from the competition, event pros can create layouts and suggest floorplans to clients during the design and planning stages. This added benefit can sell a client on an idea through the enhanced visualization available to them when collaborating within Allseated.
Adopting cutting-edge logistical 3D event design software including 3D tours will help to increase sales while reducing management hours and communication inefficiencies.
To learn more about how Allseated’s 3D products can benefit your business, contact us for a demo.