Event Coordinator Skills To Assist Clients With Events

Wedding couples and event hosts however, don’t always realize how involved and detailed the process can be and must rely on the event coordinator skills of their planners and vendors to assist them through the journey.

Event coordinator skills are invaluable when helping clients plan their events. While every detail throughout the process is critical, there are a top set of tips that event coordinators often share with their wedding couples and clients to keep them organized and on track.

What It’s Really About!

It’s so important to remind clients that planning the wedding or event of their dreams is amazing, but keeping things realistic and focused is what really matters. All too often, wedding couples experience a let down after their big party has come and gone when the reality is, their new life is just beginning and that’s the exciting time!

Have The Big Conversations Early

Planning a wedding or event should be fun but there are important, and sometimes controversial, topics that must be addressed at the start of the process in order to plan effectively. Share your event coordinator skills with your clients and let them in on the knowledge of how important it is to establish the event budget and guest list from the start of the planning process. Getting both the guest list and budget addressed and ready before trying to go further into the planning is the best way for clients to stay organized and in tune with their needs. Without establishing the guest list and budget early on, clients risk going into their planning blindly which is never recommended.

AllSeated VR image | Faena

Planning Requires Time and Decision Making

No matter how big or small a wedding or event will be, it is going to require an investment of time, organization, and decision making in order to ensure a smooth-running, seamless affair. Knowing this from the start while remembered the event coordinator skills shared helps wedding couples and event hosts to realize what is required of them in the process and possibly prevent the overwhelmed and stressed feelings.

Communication

Like anything else is life, event coordinator skills and communication will help to ease the stresses experienced during a planning process. Remind clients to have an open dialogue with you and the rest of their vendor team to address any topics, issues, or questions that are on their mind. Work together throughout the process!

Stay in Control of Budget.

There can literally be no end to planning a wedding or event. You can always add another detail, but adding another detail will cost more money. Remind clients the importance of staying on top of their budget and remember to work within it. Allocate funds accordingly while adhering to the event coordinator skills of not going outside of the established budget. Sometimes it’s best to select one or two areas of focus to spend more money on (venue, decor, or entertainment) and budget extra for those details to help balance out the rest of the planning.

AllSeated VR

Showcase your venue in AllSeated's life-like, immersive, virtual reality technology which truly brings your property to life. Our VR uses 360 diagramming and is a genuine virtual reality tool that is able to bring venues the biggest ROI in the history of event technology!

Designer Tool

AllSeated’s 3D Designer Tool is a Scaled Table & Buffet Builder. It shows you exactly what can fit on a tabletop, so there is no more guesswork around how the tabletop layout will look on the day of your event. Choose from a library of items including tableware, silverware, glassware, buffet pieces, center pieces, and linens.

Create Awesome Floorplans in Minutes!

Build your floorplans in minutes using a few simple tools. Join tables, knock off chairs and save templates for future events. Get access to thousands of scaled floorplans already in our library and watch our 3D viewing bring it all to life - it's spectacular!

JOIN THOUSANDS OF VENUES, EVENT PROFESSIONALS AND COUPLES WORLDWIDE!