Top Questions To Ask The Best Event Caterers In Event Industry

Since event hosts aren’t always sure of the questions to ask, some of the best event caterers in the industry helped us to put together this list of questions to ask caterers before signing a contract.

By arming yourself with as much catering and planning knowledge as possible, you will feel more confident in selecting the best event caterers while having a much better understanding of the process.

What is the pricing structure and what does it include?

Most event caterers will provide you with a list of catering packages available at various price points.

Be sure to ask what each package includes and if something is not clear, ask for clarification! The best event caterers will be happy to answer these questions.

Can you list the various types of food service options?

You will likely have a choice in how the food is served to your guests. Each food service style typically comes with a different price point which is worth noting so that you can make the best decision for your event budget.

Do you offer tastings and how far before the wedding do they take place?

Many of the best event caterers will offer you a tasting option so that you can experience the food in advance of selecting the menu for your affair. If you wish to try the various foods on your menu, ask your caterer how and when you can come in to do so.

Is the cake included in my price?

Some caterers include the wedding cake in their catering package, some do not. Some caterers allow you to bring in an outside wedding cake and some do not. This is a topic to cover early on so that you are aware of how the wedding cake is procured.

What is your role the day of my wedding? Are you involved? Who is my go-to person that day?

You may meet with the head caterer/owner of the company but who will be the contact during the planning process and on the day of the event? This is an important question to ask so that you know who you will be working with during the process and the day of.

If there are a few people involved on your event, you may want to schedule time to speak with them directly while also getting all contact information in advance of your event.

Do you have a Liquor License Liability/Certificate of Insurance?

If you are looking to serve alcohol at your event, this is a very important question to ask before hiring your caterer.

Planning process: how many meetings will I have, is it unlimited?

Some caterers allow for unlimited meetings and some do not – it’s best to find out how the caterer operates and plans to work with you.

What is the payment schedule? How do I handle tipping? How do you like to receive payments?

It’s best to knock out the payment schedule and structure early on in your process so that you are financially prepared for the day of your event. Planning and organizing in advance reduces stress and scrambling later on!

How will my wedding be staffed? What is the staffing ratio?

It is important to ask your caterer how many servers and staff will be on hand to work your affair. You want to ensure that there is enough coverage to attend to your guests. Questions about servers, valet parking staff, coat check assistants should be asked as well.

Are there any hidden costs? Like for things such as furniture rentals, linens, anything else?

Sometimes we do not think about, know about or count the secondary details but they can add up! Be sure to outline all details with your caterer early on in your planning process.

Asking the right questions will help you to the select the best event caterers for your events.

Create Awesome Floorplans in Minutes!

Build your floorplans in minutes using a few simple tools. Join tables, knock off chairs and save templates for future events. Get access to thousands of scaled floorplans already in our library and watch our 3D viewing bring it all to life - it's spectacular!


Event planning collaboration made easy

Collaborate With Ease!

How amazing to share the details of your event with your entire team! No more PDF’s means no more mixing up versions. For the first time, you can have everything available in one place, all updated in real-time.

Work Together. Anytime. Anywhere.

AllSeated offers exact floorplans to scale, guest lists, and seating arrangements.
Event data updates hosted in the cloud, provide instant access and perfect coordination.

To-Scale floor plans for your venue

Your floorplans will look amazing! Send them to us and within 24 hours we will digitize, scale and upload them to your account.

Plan events, design floor plans, and manage guest lists with AllSeated
Event Planners / Caterers / Vendors

AllSeated’s state-of-the-art tools are all you need to plan your event, together.

It’s Event Planning re-imagined.

Wedding and party planning is easy with AllSeated
Couples & Event Hosts

AllSeated takes the stress out of planning an event and makes it fun too! Don’t forget to invite your entourage to help.

Our Promise

24/7 Customer Service

24/7 Customer Service

We are always around to help! And you never know, you may even get help from our CEO through our 24-hour Live Chat!

Continued Innovation

Continued Innovation

We hear you – and are constantly developing cutting-edge technology to make the tools simple for everyday use.

Secured & Protected

Secured & Protected

We take security seriously! Our servers are hosted in fully redundant data centers with multi-layer protection and dedicated Firewalls.