While virtual conferences will never replace the live corporate event experience, the goal of virtual conference platforms should be to replicate those feelings of in-person connections as much as possible.
Virtual conference platforms offer meetings and event organizers a way to safely plan during the COVID-19 Pandemic. Even as regions open up and in-person events can take place, virtual options for corporate events provide a host of benefits that offer the meetings and events industry incentive to continue to offer virtual options for upcoming conferences and events.
Corporate events held virtually can offer a great attendee experience that mirrors the live events. As Dave Merrell said, “Live gala shows, incentive trips, sales conferences, product launches, etc. still have to happen and still need engagement with their audience. So even if we cannot have anyone meet in person, we still have virtual options to accomplish the event goals.”
While virtual conferences will never replace the live corporate event experience, the goal of virtual events should be to replicate those feelings of in-person connections as much as possible.
Allseated’s innovative virtual conference platform exVo is the next generation of Expos, Meetings and Events, tailor-made for today’s reality with both in-person and virtual attendance. It’s an incredibly immersive experience unlike anything out there, or anyone’s ever been part of before.
For corporate meetings, conferences, trade shows, fairs, and events, exVo is a fully immersive live event platform. Attendees can walk around the event inside 3D virtual venue while networking and interacting with other attendees with opportunities to attend sessions and so much more.
exVo lets you create immersive, fully branded experiences with features that keep your audience completely engaged. It’s more important than ever to stay connected with your teams and customers…and with exVo, you can.
Listed below are the reasons and benefits to using exVo, the most innovative virtual conference platform, for your next event.
exVo allows for both in-person and virtual attendees which increases the total number of visitors able to attend an event. When the same live event can have a virtual component (hybrid!), audiences are substantially increased for pennies on the dollar. This translates into more business. With the ability to join virtually from anywhere, exhibitors are able to connect with attendees for one-on-one conversations which increases opportunities and leads.
“Events are such a successful forum for creating consumer advocacy and professional relationships because of the connectivity garnered by shared experiences, networking, and exposure to content. ExVo has created a virtual realm in which all of these objectives can still be successfully accomplished. “ – Kristin Banta
Take customer experience to the next level by immersing attendees in a completely interactive, hybrid event.
exVo has given the event industry back mobility by allowing every visitor and exhibitor to navigate freely as an avatar through the digital twin of the event venue. The photorealistic 3D model of the venue and the possibility to interact at any time via video conferencing or chat recreates the live event atmosphere.
In addition to attendees being fully interactive and able to start chats with all in attendance either individually or in groups, event organizers can engage attendees by providing breakout sessions, interviews, presentations, and Q&A sessions. Audience engagement is key to the success of an event — exVo makes it easy.
“By allowing avatars to explore customized and visually life-like spaces, to experience content in a fresh and immersive way along with effortlessly networking with colleagues, the exVo platform is in many ways truly able to match the attendee experience of a live event and to achieve similar objectives.” – Kristin Banta
Kristin Banta of Kristin Banta Events recently gave us a tour of some of her favorite virtual event designs in exVo and shared insights into how the virtual event designs came about during an interactive webinar session. Learn more in this virtual event design article and watch the event design for virtual events webinar on demand too.
it’s easy and efficient to network within exVo. Attendees can interact and speak with other attendees easily by video conference. The networking capabilities and functionalities offered in exVo leave attendees forgetting they are in the virtual world as it feels much like an in-person event!
Security in Planning:
The virtual world of exVo provides a hybrid solution by offering a twin world of the live event but can also replace the live event at any time which provides enhanced planning security during this uncertain time.
Sponsors and exhibitors are able to design their own virtual booths to showcase products, play videos, and interact with booth visitors. Customize your virtual event by creating personalized, branded, trade show booths, signage, and attendee schedule.
Creating an exciting and memorable experience for all participants is easy!
“You can either pick from any of the templates for stages, exhibit booths, and the virtual “brick and mortar” locations, but you can custom build anything you want beyond that. Branding is easy. Customization is simple.” – Dave Merrell
exVo has full analytical capabilities. Anyone attending can be tracked on EVERYTHING they do. Who did they talk to? What exhibits/events did they attend? How long did they stay? This valuable set of analytical tools are not easily available for live events and will help understand the audience more and what they want.
While virtual productions are not cheap, and in fact, in some cases, it is necessary to increase the AV budgets, the savings on hotel, food, airfare will more than compensate. So overall, a complete change to virtual events will ultimately save a lot of money.
In October 2020, exVo hosted the first interactive hybrid trade show event in the German event industry. Everything from the live event was parallelled virtually, with a model of the venue, Forum am Schlosspark Ludwigsburg, and avatars for exhibitors and visitors. Exhibitors were able to connect with attendees for one-on-one conversations to increase leads while live streaming connected the live and virtual experiences.
Since then, exVo has hosted many successful virtual events, meetings, and conferences with incredible levels of attendance, interaction, and engagement.
Learn more about exVo events in these case studies.
“Allseated has managed to create a virtual trade show experience in outstanding 3D quality with avatars, program participation in live streams, and direct exchange between participants. This has not only increased the communication possibilities and interactivity of the event for our exhibitors, but also significantly increased the reach and number of participants.”
– Nicole Stegmann, Owner of LOCATIONS Messe
Allseated's 3D Designer Tool is a Scaled Table & Buffet Builder. It shows you exactly what can fit on a tabletop, so there is no more guesswork around how the tabletop layout will look on the day of your event. Choose from a library of items including tableware, silverware, glassware, buffet pieces, center pieces, and linens.
Build your floorplans in minutes using a few simple tools. Join tables, knock off chairs and save templates for future events. Get access to thousands of scaled floorplans already in our library and watch our 3D viewing bring it all to life - it's spectacular!
With Allseated, creating or importing a guest list is a breeze – managing it is even easier! Instantly create seating charts by applying the guest list to the floorplan.