Popular with native New Yorkers and as a destination event location, the best New York wedding venues book well in advance, regardless of the season. Event planners and their vendor teams in the New York area work diligently with clients throughout their planning processes to create the most memorable of New York weddings and events.

To save time and streamline planning, New York event professionals love Allseated for the many benefits of using the collaborative planning tools. Here are the top 7 reasons New Yorkers love Allseated.

1. Added value for clients

Clients today are looking for added value when working with venues. One way for banquet halls in New York to provide added value is by providing clients with access to Allseated’s guest list tool.

Give clients the ability to create and manage their event guest list, track their RSVP’s, keep notes, and store meal type information too. Access to a state of the art guest list tool within an event increases organization and operational efficiency while also providing an easy way to create an event or wedding seating plan template.

Allseated adds value by increasing the level of organization and planning for an event, helping to keep everyone involved on task. With details stored in one place and updated in real time, the planning process is seamless while providing efficiency and time saving tools in the process.

Allseated makes it easy for venues to attend to every detail for an event with their clients without getting sidetracked or confused. An event’s guest list, floorplans, table seating charts, and timelines can all include as many details as needed in order to plan and execute a successful event. Reports can be generated to provide full furniture inventory lists, guest information and guest counts, important notes and seating planner information.

2. Improved accuracy with floorplans to-scale

New Yorkers love using Allseated’s floorplan generator tools. Floorplans are designed to scale and the tools make it really easy and efficient to place objects in the event layout to design the floorplan. Using the floorplan and event layout tool improves accuracy and ease of set up.

When using Allseated to create a floorplan for a wedding or event located at banquet halls in New York or other area venues, it is very easy to customize the details and include what is needed to design the floorplan.

Allseated is constantly updating features to bring users even more tools and ways to best create their floorplans.

There are a multitude of tools available to use to customize your floorplans including details such as:

  • Select your tables, chairs, objects, and furniture
  • Customize spacing
  • Join tables and/or knock off chairs
  • Include spacing for dance floors and entertainment areas
  • Mark exits within the layout
  • List any planning details and/or notes directly within the floorplan
  • Save favorite objects and templates for future layouts

At any time during the floorplan design process, switch from 2D viewing to 3D viewing to take a virtual walkthrough of the layout. 3D viewing has various viewing options. Choose Bird’s Eye viewing to see the floorplan from an above view, or alternatively, you can walk through the 3D layout in 1st Person View. This allows you to feel as though you were literally walking through the floorplan.

3. Enhanced visualization

Using Allseated’s 3D viewing options and Virtual Reality technology truly makes it feel as if you’re actually immersed in an event space. Due to the rising use of technology for planning events, flat, 2D floorplans alone no longer provide enough detail or visual interest. A wide range of floorplan views are now expected. Using Allseated’s 3D viewing as Allseated’s Virtual Reality truly makes it feel as if you’re actually immersed in an event space.

With enhanced visualization through 3D floorplan viewing options, you are best equipped to design your floorplan layout accurately, leaving less room for error on the day of the event.

Virtual reality provides enhanced visualization, immersing all involved on the event into the floorplan. This allows everyone involved to virtually tour the future event layout as if they were literally there, in the event space!

With Allseated’s Virtual Reality goggles, it’s easy to virtually tour a 3D designed floorplan. Learn more about Allseated’s Virtual Reality and follow these three steps for getting started with Virtual Reality here!

If a venue is equipped with Allseated Vision, visitors can virtually tour a floorplan layout using either the venue’s website widget or a VR headset. This allows clients and prospects to preview layouts and custom sets ups in a photorealistic immersion.

When a venue is able to showcase their event space virtually, they are opening up their market to new heights.

With web-integrated widget or virtual reality headset, virtually tour a venue’s floorplans and layouts from the comfort and convenience of wherever you are to get a real feel for the event space to determine what a layout will look and feel like on the actual day of the event.

Visitors can tour a venue in 360 degrees, preview their tables and furniture, and even view a custom setup in virtual reality to achieve photorealistic immersion into your venue months before their event takes place.

With the help of virtual reality, anyone can be virtually transported to a venue to walk through an event space and see how particular floorplans, staging and decor options look – eliminating the time and money needed for multiple site visits and travel and helping to simplify and speed up the planning process.

Allseated’s designer tools provide enhanced visualization in building tabletop and buffet displays to-scale within your wedding seating chart and floorplans. The designer tools are designed to-scale so you can see exactly what you can fit on the tabletops. No more guesswork! The options include place settings, flowers, centerpieces, linens, and buffet pieces, with many more objects to come.

The designer tools enhance visualization and accuracy, making the process of collaborating with vendors and clients on tabletop displays much more efficient.

4. Eliminates need for on-site inspections and walkthroughs

Through the use of Allseated’s 3D viewing and virtual reality technology, the need for in-person walkthroughs and on-site inspections are not necessary. This saves venues and their clients time, making the planning process much easier and efficient.

With the help of virtual reality, anyone can be virtually transported to a venue to walk through an event space and see how particular floorplans, staging and decor options look – eliminating the time and money needed for multiple site visits and travel and helping to simplify and speed up the planning process.

The collaborative nature of Allseated combined with virtual walkthroughs plays a HUGE role in the planning of events, especially destination weddings and other destination events. Walkthroughs and site inspections can now be done from anywhere in the world.

For example, Using Allseated virtual reality technology, wedding couples and potential clients seeking luxury wedding venues New York can view The Plaza in 360 degrees from wherever they are in the world through the use of the widget on The Plaza’s website. Using the widget, easily tour the venue and its layouts in 360 degrees, getting a real feel for the venue in advance of your event without having to physically be in the event space.

5. Close more business

When a venue is able to showcase their event space virtually, they are opening up their market to new business.

Since prospects can virtually tour venues which feature a web-integrated widget on their website (or by using virtual reality headset) they are able to tour the space from the comfort and convenience of wherever they are in the world. This virtual experience opens up the destination market as well as the market to clients who may not be able to come in for a meeting. Visitors can tour a venue in 360 degrees, preview their tables and furniture, and even view a custom setup in virtual reality. Decisions can be made on the post to book the event without having to actually be at the venue in order to make the decision.

For example, Allseated’s virtual reality technology has become an amazing selling tool for the Mandarin Oriental, New York team. When sending proposals, they are able to send realistic 3D floorplans showing clients exactly what their event would look like in the event space. Also, for days that they cannot show the space or for clients that are not based in the New York area, they are able to provide a virtual tour of our event space via our website widget, Clients love having the ability to tour our event space with 360 degree view from the comfort and convenience of their own location, be it home or office.

As a unique New York event space (because of the view), the use of Allseated’s Virtual Reality technology allows clients to tour our venue and receive a real feel for the view and what it looks like out the window of each part of the ballroom. This helps us to really showcase the best features of our venue space in a way that no other floorplan program can allow us to do.

6. Intuitively Easy

New Yorkers love to use Allseated’s event layout tool and seating planner as the features make the process intuitively easy and allow for flexibility in layout and arrangement. There’s no need to stress changes as they can be made so easily with all updates made in real-time.

The seating tab within an event provides you with access to floorplans and guest list. It’s easy to work with clients to seat guests directly from the guest list at the tables positioned in the floorplan.

While in the seating tab, click on the guests tab to the left in order to have instant access to your guest list. It’s simple and efficient to select a guest, then click on a specific table in the floorplan, to easily seat the guest.

When creating the online seating chart, guests can be seated at specific tables or assigned to specific seats at the tables if desired.

7. Save time

Since Allseated’s tools are collaborative, it’s simple and efficient for New York area venues and planners to work together with vendor teams and clients and save time in the process. The vendor team appreciates the collaborative nature of Allseated so that they can understand set up, list their own details and needs, and keep everyone operating on the same page.

With all data stored in one place and easily accessible, guest list management, floorplan design, wedding seating chart creation, and timeline tasks are efficiently and effectively addressed and handled.

Allseated’s Day-Of Mobile App For Tablets provides efficiency on the go with features such as full check-in system including real-time collaboration,access to live check-in updates, an overview of the check-in status and the ability to view your wedding floorplan layout in both 2D and 3D. You will also have direct access to the master wedding seating chart maker when using the Day-Of Mobile App for tablets. The Day-Of Mobile App for tablets also allows you to let your guests know where they are sitting while also keeping track of who is in attendance.

Allseated Vision

Showcase your venue in Allseated's life-like, immersive, virtual reality technology which truly brings your property to life. Our VR uses 360 diagramming and is a genuine virtual reality tool that is able to bring venues the biggest ROI in the history of event technology!

Seeing is Believing!

The first to be seen in our industry for professionals.
Give your clients a gift they will never forget! Allseated now offers the experience of creating a Virtual Reality (VR) “look around” of a 3D designed floorplan. The VR offer will include a pair of goggles that hold a mobile phone so that you can view your floorplans anywhere and anytime. Download the Allseated mobile app now: iOS or Android.

Designer Tool

Allseated's 3D Designer Tool is a Scaled Table & Buffet Builder. It shows you exactly what can fit on a tabletop, so there is no more guesswork around how the tabletop layout will look on the day of your event. Choose from a library of items including tableware, silverware, glassware, buffet pieces, center pieces, and linens.