What To Consider When Selecting A Corporate Event Venue

 

How do you go about selecting event venues for corporate events? Do you always know what you have in mind or do you struggle with some of the logistics of determining which type of venue is right for your event?

It’s best to go into the planning process with your ideas and numbers in place. Organization is always key when planning any type of event!

We put together the top factors to keep in mind when looking at potential event venues. These tips will assist you in making the best decision for your next event!

Start With Your Event Guest List.

How many guests are you expecting? It’s important to create your event guest list before seeking out the venue as you need to know how many people you expect in attendance. Having this number in mind will help you to determine if the venue can  accommodate your needs. Some venues are larger/smaller than others!  A guest list (which you easily store and manage within your AllSeated account) will assist you in narrowing down the venues on your list.

Determine Event Budget.

Establishing your event budget is as important as your creating guest list!

How much money do you have to allocate for the event and how much do you want to spend on the event venue?

Your event budget will help you to understand and manage the money you have to work with which in turn allows you to narrow down your event venue options.

Remember to keep both your event budget and event guest list in mind when selecting a corporate event venue as they work hand in hand!

Factor in Accessibility.

It’s critical to factor in location and accessibility as it relates to your attendees. When selecting the event venue, consider where guests will be coming from and determine if you will need to provide transportation. As you examine your guest list, a centrally located venue or venue that is most accessible may prove to be the best option.

Remember to consider other travel needs and expenses. Things like direct flight options, local hotel accommodations and passport requirements when selecting the event venue should play a big role in your decision.

Determine Event Vision.

What is your event vision for this event in particular?  What are your event goals and what looking to accomplish? What message are you looking to deliver to the attendees? Your venue may impact your ability to execute your vision so it’s wise to keep the answers to these questions in mind as you conduct your event venue search.

Specific needs.

It’s important to have an understanding of your audio-visual needs and possible set-up requirements when seeking out the event venue. This relates also to event vision as your event venue must meet your needs both for event execution and guest experience.