Tips For Creating a Seating Chart Template | Allseated

Allseated’s innovative virtual event planning platform provides wedding couples and event hosts the opportunity to organize their event planning and move through tasks efficiently throughout the process. Work virtually to collaborate on details to create and manage vent guest list, easily design floorplan layouts to-scale with ability to view in 3D, create the wedding seating chart template, build timelines and more, with all changes updated in real time.

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There are many benefits to using Allseated’s virtual event planning platform to create your wedding seating chart template along with many other advanced features to assist you in planning a successful event.

Access To State-Of-The-Art Guest List

Easily create and manage the guest list for an event within Allseated. Keep accurate guest count and listing of invited guests all in one place. Store mailing addresses for each guest with the option to include notes for each guest such as meal type requests, allergy information, or anything else relevant to the event. You will also have the opportunity to add your guests to multiple events such as the bridal shower, rehearsal dinner and day-after wedding brunch.

The guest list features the ability to group guests into categories (such as friends, family, colleagues) for even more organization. Track RSVPs and then arrange the wedding seating chart template directly from the guest list.

Reports can be generated in real-time from the guest list to provide accurate counts for the caterer and venue for a seamless setup.

Allseated Guestlist

Floorplans Designed To Scale

It’s easy and efficient to design floorplan layouts to-scale and wedding seating chart templates using Allseated.

Most venues already have their floorplans uploaded in the Allseated platform. In the event that you cannot locate the floorplan for your venue in Allseated, don’t worry! If you provide us with a floorplan marked with at least one accurate dimension, our team will scale and upload it into the platform for you.

Once your floorplan is uploaded, you can choose the exact tables and furniture you wish to add to your floorplan from the furniture library. Allseated makes it easy to create the layout (to-scale!) for your event floorplan. Work collaboratively on designing your floorplan online by exploring Allseated’s vast furniture library. Choose from a wide variety of tables, shapes, sizes and styles to meet the needs of your event.

Allseated’s event floorplan design software allows you to:

  • Select your tables, chairs, objects, and furniture
  • Customize spacing
  • Join tables and/or knock off chairs
  • Include spacing for dance floors and entertainment areas
  • Mark exits within the layout
  • List any planning details and/or notes directly within the floorplan
  • Save favorite objects and templates for future layouts
  • Create custom groups and save to favorites
  • Upload files (including JPG, PNG, PDF) to floorplan

In addition to adding your tables and furniture to create the desired floorplan, consider spaces for the dance floor, buffet tables, entertainment areas, and anything else that you wish to include in your layout.

Allseated’s 3D viewing creates a virtual walkthrough of your wedding which allows you to see the layout and seating chart template from various perspectives. At any time during the process of designing the floorplans and seating chart template, you have access to both 2D and 3D floorplan viewing. Allseated’s 3D view can be set to Bird’s Eye Viewing which allows you to see the event floorplan from an above view. Alternatively, you can walk through the layout in 3D view 1st Person Viewing which will feel as though you are actually moving through your event.

We take the stress out of wondering what your event will look like on the big day by allowing you to view every detail of your floorplan — table placements, dance floor location, lounge area, DJ booth — in 3D!

Taking a 3D walkthrough of a floorplan helps to ensure that you are 100% satisfied with the layout before the day of your event. If any changes need to be made, it’s simple to make the adjustments with just a click of a button.

AllSeated Floorplans

Virtual Reality

Take the 3D experience a step further to experience your event before it happens using Allseated’s Virtual Reality. Allseated’s special virtual reality goggles allow you to walk and tour the floorplan for an event in a realistic simulation. Learn more about Allseated’s Virtual Reality along with the three easy steps for getting started here.

Designer Tool

Allseated offers premium designer tools which allow you to build to-scale tabletop and buffet displays within your event floorplan.

Using the designer tools, see exactly what can fit to-scale on the tabletops in your floorplan. All designed to-scale, Allseated’s table builder and buffet designer tools currently have options for place settings, flowers, centerpieces, linens, and buffet pieces, with many more objects to come.

Seating Chart Template Creation

It’s quick and easy to create a wedding seating chart template within Allseated. The guest list within the event features a direct link to the seating section. As you start to receive RSVPs, you can begin to work on your seating chart template. Easily drag and drop guests at the desired tables within the floorplan. You can even seat guests at specific seats at each table, if desired. As you design the wedding seating chart template, you can make changes and swap guests at various tables until reaching your desired arrangement.

Generate Useful Reports

Generate reports to meet various needs for your event. Reports can be filtered according to the details you need. For example, you may choose to generate a floorplan report to detail your specific layout along with complete listing of inventory, table breakdown, and seating chart template information.

A guest report can also be generated to include various information regarding meal types, table numbers, and other information you may find useful for your venue and/or caterer. Reports can also be generated from the guest list to serve purposes for other vendors including invitations, escort cards, and favors too.


Use Allseated’s timeline feature to build timelines. You can build multiple timelines for an event and view side by side to further enhance organization and keep track of every last detail! Vendor collaboration within a vendor timeline helps to keep everyone who is working on an event updated in real time. Timelines also assist in conveying the flow for set up, while also including event details and the timing of break down at the end of the event. A day-of timeline for the host can help keep track of day-of appointments while providing a space to easily manage and organize their personal event details.

Day-Of Mobile App

Have instant access to your event with Allseated’s Day-Of Mobile App for tablets! The Day-Of App features include mobile check-in system, real-time collaboration, live check-in updates, an overview of check-in status, and the ability to view the seating chart template and floorplans in 2D and 3D.

Allseated Vision

Showcase your venue in Allseated's life-like, immersive, virtual reality technology which truly brings your property to life. Our VR uses 360 diagramming and is a genuine virtual reality tool that is able to bring venues the biggest ROI in the history of event technology!

Seeing is Believing!

The first to be seen in our industry for professionals.
Give your clients a gift they will never forget! Allseated now offers the experience of creating a Virtual Reality (VR) “look around” of a 3D designed floorplan. The VR offer will include a pair of goggles that hold a mobile phone so that you can view your floorplans anywhere and anytime. Download the Allseated mobile app now: iOS or Android.

Designer Tool

Allseated's 3D Designer Tool is a Scaled Table & Buffet Builder. It shows you exactly what can fit on a tabletop, so there is no more guesswork around how the tabletop layout will look on the day of your event. Choose from a library of items including tableware, silverware, glassware, buffet pieces, center pieces, and linens.

Create Awesome Floorplans in Minutes!

Build your floorplans in minutes using a few simple tools. Join tables, knock off chairs and save templates for future events. Get access to thousands of scaled floorplans already in our library and watch our 3D viewing bring it all to life - it's spectacular!

Collaborate With Ease!

How amazing to share the details of your event with your entire team! No more PDF’s means no more mixing up versions. For the first time, you can have everything available in one place, all updated in real-time.

Managing Guest Lists Can Be Fun!

With Allseated, creating or importing a guest list is a breeze – managing it is even easier! Instantly create seating charts by applying the guest list to the floorplan.