Wedding venues near New York City and New York City wedding locations book quickly and far in advance.

Within this bustling market, wedding venues in New York City along with event planners and their vendor teams work diligently with clients throughout their planning processes to create the most memorable weddings and events in New York.

Most wedding venues in New York City use Allseated’s suite of operational tools with virtual reality capabilities to work together with their vendor teams and clients to save time and streamline planning.

Learn why the best wedding venues in New York City use Allseated in this article.

Provide Added Value To Clients

Clients today are looking for added value when working with venues. One way for the best wedding venues in New York City to provide added value is through the use of Allseated’s suite of operational tools, including the guest list.

Clients have the ability to then create and manage their event guest list, track their RSVP’s, keep notes, and store meal type information too. Access to a state of the art guest list tool within an event increases organization and operational efficiency while also providing an easy way to create an event or wedding seating template.

Allseated adds value by increasing the level of organization and planning for an event, helping to keep everyone involved on task. With details stored in one place and updated in real time, the planning process is seamless while providing efficiency and time saving tools in the process.

Allseated makes it easy for New York city wedding venues to attend to every event detail with their clients. An event’s guest list, floorplans, seating charts, and timelines can all include as many details as needed in order to plan and execute a successful event. Reports can be generated to provide full furniture inventory lists, guest information and guest counts, important notes and seating planner information.

Design floorplans to-scale

The best wedding venues in New York thrive use Allseated’s floorplan tools as all layouts are rendered to-scale. The multitude of floorplan tools and features make it really easy and efficient to place objects in the event layout to design the floorplan.

Using Allseated’s tools to design floorplans to-scale improves accuracy and ease of set up. When using Allseated to create a floorplan for a wedding or event located at banquet halls in New York or other area venues, it is very easy to customize the details and include what is needed to design the floorplan.

Allseated is constantly updating features to bring users even more tools and ways to best create their floorplans.

There are many tools and features available to use when creating floorplans including details such as:

  • Select your tables, chairs, objects, and furniture
  • Customize spacing
  • Join tables and/or knock off chairs
  • Include spacing for dance floors and entertainment areas
  • Mark exits within the layout
  • List any planning details and/or notes directly within the floorplan
  • Save favorite objects and templates for future layouts

The New York Technology Luncheon was held at Second, one of the best wedding venues in New York City. The floorplan tools and features assisted the planning team in collaborating to create the layout and finalize the design efficiently and seamlessly. Learn more about the luncheon in this article.

Enhanced visualization

At any time during the floorplan design process, it’s easy to switch from 2D viewing to 3D viewing to take a virtual walkthrough of the layout. There are various 3D viewing options to utilize. Choose Bird’s Eye viewing to see the floorplan from an above view, or alternatively, you can walk through the 3D layout in 1st Person View. This allows you to feel as though you were literally walking through the floorplan.

Allseated’s 3D viewing and virtual reality capabilities provide enhanced visualization of the floorplan and venue layout design like never before possible. Due to the rising use of technology for planning events, flat, 2D floorplans alone no longer provide enough detail or visual interest. A wide range of floorplan views are now expected. Using Allseated’s 3D viewing as Allseated’s Virtual Reality truly makes it feel as if you’re actually immersed in an event space.

Allseated’s virtual reality technology provides enhanced visualization, immersing all involved on the event into the floorplan. This allows everyone involved to virtually tour the future event layout as if they were literally there, in the event space.

WIth Allseated’s Virtual Reality goggles, it’s easy to virtually tour a 3D designed floorplan.

Allseated VR

The new interactive Virtual Reality is more than just VR! Allseated provides a photo-realistic 3D RealView experience of dynamic layouts across multiple platforms. With a widget for the venue’s website, give virtual viewing access to clients from anywhere in the world, opening your venue up to new markets, increasing traffic and closing more deals than ever before.

If a venue is equipped with Allseated VR, visitors can virtually tour a floorplan layout using either the venue’s website widget or a VR headset. This allows clients and prospects to preview layouts and custom sets ups in a photorealistic immersion.

  • Give prospective clients virtual access to your wedding venue in New York City from anywhere in world
  • Increase traffic and engagement
  • Close more business, virtually!

When a venue is able to showcase their event space virtually, they are opening up their market to new heights.

For example, Ziegfeld Ballroom, a wedding venue in New York, utilizes Allseated VR. With the photorealistic viewing of event floorplans, the event team from Ziegfeld Ballroom loves how the visualization truly enhances and gives real feel for what the event space and floorplan will look like on the actual day of an event.

Designer Tools

Allseated’s designer tools provide enhanced visualization in building tabletop and buffet displays to-scale within your wedding seating chart and floorplans. The designer tools are designed to-scale so you can see exactly what you can fit on the tabletops. No more guesswork! The options include place settings, flowers, centerpieces, linens, and buffet pieces, with many more objects to come.

The designer tools enhance visualization and accuracy, making the process of collaborating with vendors and clients on tabletop displays much more efficient.

No Longer Need For On-Site Meetings

Through the use of Allseated’s 3D viewing and virtual reality technology, there is no longer a need for on-site meetings and walkthroughs.

With the help of virtual reality, anyone can be virtually transported to a venue to walk through an event space and see how particular floorplans, staging and decor options look – eliminating the time and money needed for multiple site visits and travel and helping to simplify and speed up the planning process.

For example, using Allseated virtual reality technology, wedding couples and potential clients seeking luxury wedding venues New York can view The Plaza, one of the most historic wedding venues in New York, in 360 degrees from wherever they are in the world through the use of the widget on The Plaza’s website. Using the widget, easily tour the venue and its layouts in 360 degrees, getting a real feel for a Plaza New York hotel wedding in advance, without having to physically be in the event space.

Easily close more business

When a venue is able to showcase their event space virtually, they are opening up their market to new business.

Since prospects can virtually tour venues which feature a web-integrated widget on their website (or by using virtual reality headset) they are able to tour the space from the comfort and convenience of wherever they are in the world. This virtual experience opens up the destination market as well as the market to clients who may not be able to come in for a meeting.

Allseated’s virtual reality technology has become a critical selling tool for the Mandarin Oriental, New York team. When sending proposals, they are able to send realistic 3D floorplans showing clients exactly what their event would look like in the event space. Also, for days that they cannot show the space or for clients that are not based in the New York area, they are able to provide a virtual tour of their event space via website widget. Clients love having the ability to tour their event space with 360 degree view from the comfort and convenience of their own location.

The use of Allseated’s Virtual Reality technology allows Mandarin Oriental, New York clients to tour the venue and receive a real feel for the view and what it looks like out the window of each part of the ballroom. This helps to really showcase the best features of the venue space in a way that no other floorplan program allows.

Intuitively Easy

Allseated makes the planning process intuitively easy and allows for flexibility in floorplan design. There’s no need to stress changes as they can be made so easily with all updates made in real-time.

The seating tab within an event provides you with access to floorplans and guest list. It’s easy to work with clients to seat guests directly from the guest list at the tables positioned in the floorplan.

While in the seating tab, it’s simple to click on the guests tab to the left in order to have instant access to the guest list. It’s easy and efficient to select a guest, then click on a specific table in the floorplan, to easily seat the guest.

When creating the online seating chart, guests can be seated at specific tables or assigned to specific seats at the tables if desired.

Save time

Since Allseated’s tools are collaborative, it’s simple and efficient for New York wedding venues and planners to work together with vendor teams and clients and save time in the process. The vendor team appreciates the collaborative nature of Allseated as it allows them to be immersed in the event details, with access to set up information while keeping them connected to other vendors. This allows the entire event team to operate on the same page, ultimately saving time and making for a more seamless set up.

With all data stored in one place and easily accessible, guest list management, floorplan design, seating chart layouts, and timeline tasks are efficiently and effectively addressed and handled.

Allseated Vision

Showcase your venue in Allseated's life-like, immersive, virtual reality technology which truly brings your property to life. Our VR uses 360 diagramming and is a genuine virtual reality tool that is able to bring venues the biggest ROI in the history of event technology!

Seeing is Believing!

The first to be seen in our industry for professionals.
Give your clients a gift they will never forget! Allseated now offers the experience of creating a Virtual Reality (VR) “look around” of a 3D designed floorplan. The VR offer will include a pair of goggles that hold a mobile phone so that you can view your floorplans anywhere and anytime. Download the Allseated mobile app now: iOS or Android.

Designer Tool

Allseated's 3D Designer Tool is a Scaled Table & Buffet Builder. It shows you exactly what can fit on a tabletop, so there is no more guesswork around how the tabletop layout will look on the day of your event. Choose from a library of items including tableware, silverware, glassware, buffet pieces, center pieces, and linens.

Create Awesome Floorplans in Minutes!

Build your floorplans in minutes using a few simple tools. Join tables, knock off chairs and save templates for future events. Get access to thousands of scaled floorplans already in our library and watch our 3D viewing bring it all to life - it's spectacular!